Stores Clerk

A. Receiving & Verification

• Receive goods from suppliers and verify quantities, specifications, and quality against LPOs and delivery notes.
• Prepare Goods Received Notes (GRNs).
• Report any shortages, damages, or discrepancies immediately.

B. Storage & Organization

• Store materials safely and systematically according to company guidelines (FIFO/FEFO).
• Label and arrange items to ensure easy identification and retrieval.
• Maintain cleanliness and orderliness in the store.

C. Issuing & Dispatch

• Issue materials to production, sales, or departments based on authorized requisitions.
• Prepare dispatch documents for deliveries to branches/customers.
• Record all stock movements promptly and accurately.

D. Stock Control & Record-Keeping

• Update bin cards, stock cards, ERP entries, and physical registers.
• Assist in periodic stock counts (daily/weekly/monthly).
• Reconcile variances and support investigations.

E. Documentation & Reporting

• File and maintain all store documents including GRNs, issue vouchers, delivery notes, and requisitions.
• Generate simple stock reports as required.
• Track stock balances and alert the supervisor on low stock levels.

F. Security & Compliance

• Ensure safe handling of stock to reduce breakages, spoilage, and losses.
• Follow SOPs, stock-handling guidelines, and safety rules.
• Protect store assets and maintain high levels of integrity.