ACCOUNTS ASSISTANT

JOB TITLE: ACCOUNTS ASSISTANT

NATURE OF JOB: FULLTIME

INDUSTRY: REAL ESTATE

SALARY: KSHS. 35,000-40,000

JOB LOCATION: WESTLANDS

DUTIES AND RESPONSIBILITIES

Financial Transaction Recording

• Accurately record all daily financial transactions in the accounting system, including cash, bank, and mobile money payments.
• Post journal entries and ensure all entries are backed by proper documentation.
• Maintain up-to-date ledgers for income, expenses, assets, and liabilities.

Accounts Payable and Receivable

• Prepare and issue invoices to clients, ensuring timely billing and accurate documentation.
• Track receivables and follow up on outstanding client payments to maintain healthy cash flow.
• Review and process supplier invoices and ensure timely payments while maintaining strong relationships with vendors.

Bank Reconciliation

• Perform monthly bank reconciliations to ensure all transactions are properly reflected and discrepancies are investigated and resolved.
• Reconcile mobile money transactions (e.g., M-Pesa) with the accounting system.

Petty Cash Management

• Manage petty cash float, disburse funds upon request, and ensure proper approvals and documentation.
• Conduct petty cash reconciliations regularly and prepare summary reports for approval.

Financial Reporting Support

• Assist in the preparation of monthly, quarterly, and annual financial reports including profit and loss statements, balance sheets, and cash flow reports.
• Help generate management reports that provide insights into financial performance.

Budgeting and Expense Monitoring

• Support the finance team in tracking departmental or project budgets.
• Flag any variances between budgeted and actual expenditures and assist in explaining differences.

Compliance and Internal Controls

• Ensure all accounting activities are carried out in accordance with company policies, statutory regulations, and international accounting standards.
• Support the implementation and enforcement of financial controls to minimize risk and ensure data accuracy.

Audit Preparation and Support

• Organize and provide necessary financial records for both internal and external audits.
• Address audit queries promptly and assist in implementing audit recommendations.

Documentation and Filing

• Maintain an organized filing system (physical and digital) for all financial documents, invoices, payment vouchers, and reports.
• Ensure easy retrieval of records for audit, compliance, and reporting purposes.

Cross-functional Support

• Collaborate with other departments (e.g., procurement, admin, projects) to ensure seamless financial operations.
• Participate in finance team meetings and contribute to improving finance processes.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Accounting, Finance, or a related field
• Minimum of 3–4 years of accounting experience
• Experience in the real estate sector is a strong advantage
• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Excel
• Good understanding of financial regulations and accounting standards
• Strong attention to detail and excellent organizational skills
• Ability to work independently and meet deadlines
• Strong analytical and problem-solving skills
  
• Good communication and interpersonal abilities