Fleet, Logistics and Stores Administrator at Old Mutual Kenya

Job Description (adsbygoogle = window.adsbygoogle || []).push({}); Old Mutual Kenya is based in Nairobi and is part of a larger group that offers solutions in long-term savings, asset management and investment. We offer solutions to individuals and corporates underpinned by our core values which are: Respect, Integrity, Accountability and Pushing beyond boundaries.Responsibilities Support the Fleet, Logistics and Stores administratorFlight bookings Local and International travel for directors, Staff, Executive and Expatriates – Sourcing of quotes, approvals, and fast-tracking issuance of LPOsBooking conferences and accommodation both local and international for directors, Staff, Executive and Expatriates – Sourcing of quotes, approvals, and fast-tracking issuance of LPOsBooking airport transfers and manual transfers for Staff, Executive, Directors, and Expatriates – Planning and coordinating all activities inbound logistics necessary to achieve desired levels of delivered services and quality at lowest possible cost. Ensuring that that staff seek further approvals before travelling locally and internationally (enforcement of the travel approval form)Assigning daily duties to drivers – Managing the execution, direction, and coordination of all transportation matters within the organization and ensuring vehicles are timely serviced, clean & insured.Store management – Monitoring stock purchase, storage and dispatching of goods to branches & Group offices.Ordering Drinking water for staff in tower and all branches – Ensuring that drinking water is delivered to all our branches and Group offices as per agreed schedules.Staff Tea at Tower – Ensuring that staff are served with quality tea at the right time and taking staff count daily to ensure payment is made as per consumption.Generating monthly reports for all Group Entities & branches – Taxi Reports (Little cab), Tea Reports for Tower, bottled drinking water report, company vehicles report, flights & accommodation trackers, monthly stock take.Processing of all admin invoices in the system for payment of vendors for services rendered – ensure all vendor payments are processed promptly as per SLAs.Raising cash advances for the business security team and expensing after payment is done.Manning LAN Support for Group Administration Team – generating weekly reports and reassigning workflow to persons responsible, closing workflows for resolved work and escalating any unattended requests that are beyond the SLA timelines.