Procurement Assistant

Procurement Jobs. Corporate Staffing Jobs

Reports To: Procurement Officer,
Industry: Automotive,
Gross Salary: Ksh 40,000

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Our client is one of the leading distributors of motorcycles in Kenya, looking to hire a procurement assistant who will provide operational procurement support across the organization, ensuring timely sourcing, accurate documentation, and efficient supplier management. The role supports the implementation of the company’s procurement policies, controls, and compliance requirements.

Key Responsibilities

Sourcing & Supplier Management

• Assist in obtaining and evaluating quotations as per company sourcing thresholds.
• Conduct market research for pricing, lead times, and supplier options.
• Support supplier onboarding by checking documentation completeness and compliance.
• Maintain an updated supplier database and track performance feedback.

Procurement Operations

• Raise and process purchase requisitions (PRs) and convert approved requests into Purchase Orders (POs).
• Follow up on order confirmations, delivery schedules, and resolve discrepancies.
• Track deliveries and coordinate with end-users to confirm receipt of goods/services.
• Ensure accurate filing of all procurement documents for audit readiness.
• Liase with user departments to ensure requisitions are captured correctly and shared on time

Compliance & Reporting

• Ensure all procurement actions comply with the Procurement Policy and delegated authority limits.
• Support preparation of procurement files for committee approvals or evaluation sessions.

Administrative Support

• Maintain procurement templates, supplier files, and contract registers.
• Handle day-to-day queries from internal stakeholders and suppliers.
• Handle goods receipt in collaboration with user departments

Qualifications & Experience

• Diploma or Degree in Procurement, Supply Chain Management, Business, or a related field.
• Minimum 2–3 years’ work experience in procurement or supply chain operations.
• CIPS Level 4 or progression toward CIPS qualification is an added advantage.
• Working knowledge of the P2P cycle, sourcing process, contract principles and supplier management.
• Strong attention to detail and accuracy.
• Good negotiation and communication skills.
• Ability to multitask and manage deadlines in a fast-paced environment.
• Proficiency in MS Office and experience with ERP systems (SAP, Oracle, Odoo, or similar).
• Integrity, confidentiality, and commitment to ethical procurement practices.       

How to Apply

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV only quoting the job title in the email subject (Procurement Assistant – Automotive) to jobs@corporatestaffing.co.ke  before 15th December 2025

NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying