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Manager, Audit

Kenya Bureau of Standards (KEBS)

Job Summary

The job holder provides an independent and objective assurance on the effectiveness of the risk management system and of the internal controls put in place by management.

  • Minimum Qualification: Bachelor
  • Experience Level: Management level
  • Experience Length: 8 years

Job Description

The Kenya Bureau of Standards (KEBS) is a statutory organization of the Government of Kenya established by the Standards Act, Cap 496 of the laws of Kenya in July 1974. The mandate of KEBS is to provide Standardization, Metrology and Conformity Assessment services through promotion of standardization in commerce and industry, provision of testing and calibration facilities, control of the use of standardization marks, undertaking educational work in standardization, facilitation of the implementation and practical application of standards, maintenance and dissemination of the International System of Units (SI) of measurements.
KEBS wishes to recruit innovative and result oriented individuals for the following positions.

Job Title: Manager, Audit
Grade: KS 4
Ministry /Corporation: Kenya Bureau of Standards
Directorate: Managing Director
Department: Internal Audit
Division: Internal Audit Services
Section / Unit: Internal Audit Services
Location / Work station: KEBS Head Office, Popo Road, Off Mombasa Road
Reporting Relationships
Reports to: Head of Department – Audit

Job Purpose
The job holder provides an independent and objective assurance on the effectiveness of the risk management system and of the internal controls put in place by management.

Key Responsibilities / Duties / Tasks

I. Managerial / Supervisory Responsibilities

a) Review audit reports from staff and compiles a final report for relevant heads of department to take management action on recommendations made to ensure the objectives of the plan are achieved.
b) Plan and assign work to be performed in the risk management process to ensure all aspects of the system are evaluated.
c) Participate in the development of the departmental budget.
d) Prepare monthly, quarterly and annual sectional reports
e) Mentor and coach staff
f) Appraise staff as part of the performance management process and propose intervention programs as required.
g) Participate in departmental meetings
h) Participate in committee meetings as appropriate

II. Operational Responsibilities / Tasks
a) Analyze the final accounts and financial statements by examining documents supporting the accounts to ensure system reliability, data integrity and authenticity of reports.
b) Review reports on the software systems in the organization to assess the effectiveness of the controls, ensure data integrity and system reliability.
c) Assess effectiveness of corrective actions implemented by departments from audit recommendations by reviewing follow-up audit reports
d) Develop the training needs assessment plan in accordance with the established skills gap of the staff.
e) Participate in maintenance of the Quality Management System.

Job Dimensions:

I. Financial Responsibility:

a) Development of sectional Budget.
b) Approval of sectional expenditure.
c) Approval of petty cash.

II. Responsibility for Physical Assets
a) Responsible for physical assets in the section, assigned by the institutions.
b) Provides oversight for physical assets assigned to the section.

III. Decision Making:
a) Makes strategic, operational and financial decisions.
b) Plan the work of subordinates.
c) Assign work to subordinates.
d) Monitor subordinates work performance.
e) Appraise/evaluate subordinates’ performance.

IV. Working Conditions:
Works within the office and travels to the regions.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

a) Bachelor’s degree, Finance, Accounting or Business,
Professional Qualifications / Membership to professional bodies
Member of Institute of Certified Public Accountants
Supervisory course lasting not less than two (2) weeks from a recognized institution;
Management Course lasting not less than four (4) weeks from a recognized institution;
Relevant Management System Auditor/Assessor;

Previous relevant work experience required.
At least eight (8) years relevant work at least three (3) years’ experience in a supervisory capacity.

Need to know: Attributes:
a) Knowledge of Sage ACCPAC and IFMIS Analytical skills
b) Certified as a Quality Management Systems Auditor
c) Knowledge of data analysis software
d) Organizational skills
e) Knowledge of PPOA and relevant policies, regulations and statutory obligations.
f) Computer proficient
g) Organizational skills
h) Management and governance skills

i) Project management
a) Integrity
b) Confidentiality
c) Interpersonal skills
d) Analytical skills
e) Time management
f) Communication skills
g) Leadership skills
h) Team player
i) Interpersonal skills
j) Assertive
k) Innovative


APPLICATION SUBMISSION
Application letter, Curriculum Vitae and copies of relevant certificates must be submitted online via KEBS website under careers page: www.kebs.org on or before 21st September, 2020. Only short listed candidates will be contacted. Canvassing will lead to automatic disqualification. The applicants must comply with Chapter Six (6) of the Constitution of Kenya.
It is important to note, after successfully uploading and submitting the application, the applicant will receive a system generated email notification that the job application details have been successfully submitted.
Persons with disabilities and female candidates are encouraged to apply. Only shortlisted candidates will be contacted.

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