Procurement Assistant
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Job summary
As a Procurement Assistant you will order supplies and equipment based on our company’s needs. Procurement Assistant responsibilities include researching new vendors, tracking deliveries and updating order records (e.g. dates, invoices and discounts.) You should be familiar with supply chain procedures and know how to create and translate cost analyses. Ultimately, you will make cost- effective purchases and ensure we maintain a fully stocked inventory.
Min Qualification:
Bachelors
Experience Level:
Entry level
Experience Length:
2 years
Language Requirement:
English
Working Hours:
Full Time - 9 to 5
Applicant Location:
Kenya
Job descriptions & requirements
Responsibilities and Duties
a) Monitor stock levels and identify purchasing needs
b) Research potential vendors
c) Track orders and ensure timely delivery
d) Update internal databases with order details (dates, vendors, quantities, discounts)
e) Conduct market research to identify pricing trends
f) Evaluate offers from vendors and negotiate better prices
g) Prepare cost analyses
h) Maintain updated records of invoices and contracts
i) Follow up with suppliers, as needed, to confirm or change orders
j) Liaise with warehouse staff to ensure all products arrive in good condition
Person Specifications
1. Academic Qualifications
BSc in procurement and supply chain or relevant field
2. Professional Qualifications
Professional training and certification in procurement and supply chain would also be desirable.
3. Experience
Minimum of 2 years’ experience in procurement and supply chain Industry.
4. Skills and Attributes
a) Good understanding of supply chain procedures
b) Hands-on experience with purchasing software
c) Advanced knowledge of MS Excel
d) Knowledge of market research
e) Solid organizational skills
f) Knowledge of the ERP system.
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