Procurement associate (trading company)

Employer:   A social enterprise that provides farmers and pastoralists with quality nutritional and crop inputs products

Ref no:   Sgk-pa-12-2025

Industry:   Agricultural

Job category:   Supervisory

Town:   Nairobi

Country:   Kenya

Requirements:  

• Bachelors degree in procurement, supply chain management, business administration, logistics, or related field.
• Professional certifications such as cips, kism, or equivalent are an added advantage.
• Proficiency in ms office (especially excel) and erp or procurement software systems.
• Strong understanding of procurement principles, documentation, and regulatory compliance.

Experience:  

• At least 2 to 4 years experience in procurement, supply chain, or logistics in a busy manufacturing or distribution company.
• Experience in tendering processes, contract administration, and supplier negotiation.

Salary:   Kshs. 60,000 - 80,000 plus company benefits

Duties/responsibilities:  

• Procurement associate will support the companys procurement and logistics operations.
• He/she will help drive cost-effective sourcing, inventory control, vendor coordination, and process efficiency across the organization by performing the following responsibilities:- procurement process coordination: Prepare procurement documents including requests for quotation (rfqs), invitations to bid (itb), and requests for proposal (rfps), and coordinate their timely dispatch to suppliers. Maintain up-to-date procurement documentation, manuals, supplier lists, tender records, and reference files.
• Receive approved requisitions and process appropriate documentation for local or international purchases, services, or contracts.
• Route, copy, and circulate quotations, bids, and proposals for evaluation by relevant internal committees.
• Conduct research on competitive pricing, market trends, and potential new suppliers to support cost-saving initiatives.
• Draft and assist in negotiating supplier contracts, ensuring compliance with company policies and legal requirements.
• Vendor & stakeholder engagement: Liaise with suppliers to ensure availability of accurate product or service information, updated pricing, and delivery schedules.
• Coordinate with selected bidders to complete required administrative processes including bid securities, contract awards, and distribution of contract documents.
• Maintain professional relationships with suppliers, contractors, transporters, distributors, and other third-party service providers.
• Assist in evaluating supplier performance and rationalizing key supplier agreements to improve efficiency.
• Logistics, inventory & distribution support: Support development and execution of logistics plans to ensure cost effective and timely distribution of goods.
• Assist with inventory management activities, including monitoring stock movements, updating inventory records, and preparing stock reports.
• Track and coordinate inbound and outbound deliveries to ensure timely and accurate order fulfilment.
• Maintain proper documentation for all logistics activities to ensure compliance and traceability.
• Reporting, compliance & administration: Prepare procurement and statistical reports including supplier comparisons, tender summaries, and procurement activity updates.
• Maintain accurate records to support audits, accountability, and adherence to procurement policies and systems.
• Ensure procurement and logistics operations comply with internal procedures, regulatory requirements, and industry best practices.
• Support cross departmental communication, ensuring all stakeholders are informed of procurement progress and logistics schedules.