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Procurement Officer


Supply Chain & Procurement

KSh Confidential
1 month ago

Job Summary


Job Description/Requirements

The KEMC sub-region currently consists of an established Operation Centre in Nai...

The KEMC sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple âoperationalâ projects in Kenya, Uganda, Tanzania and several island states.

Under the guidance and direct supervision of the Procurement Manager, the Procurement Officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money. He/she analyzes and interprets the respective rules and regulations and provides solutions to a wide range of issues related to procurement. Maintaining the highest degree of personal and professional ethics, the Procurement Officer maintains a collaborative, client-focused, quality and results-oriented approach in the Business Unit. 
The position is based in Nairobi, Kenya (Family duty station)

Summary of key results: Implementation of operational procuremen...
Summary of key results: 

Implementation of operational procurement strategies

Management of procurement processes

Implementation of sourcing strategy and e-procurement tools

Team Management 

Facilitation of knowledge building and knowledge sharing

1. Implements key aspects of operational procurement strategies focusing on achievement of the following results:

Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system. 

Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:

Timely and duly prepared elements of procurement plans and monitoring of their implementation

Guidelines followed on embedding sustainability along the procurement process.

Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation. 

Preparation of submissions to the Contract and Property Committees (CPCs). 

Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.

Advice, remedial actions, or solutions to Project Managers on procurement issues.

Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures. 

3. Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and management of the rosters of suppliers. 

Utilization of sourcing module in accordance with UNOPS Procurement Groupâs goals and standards in this area. 

4. Team Management:

Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.

Provide oversight, ensuring compliance by team members with existing policies and best practices.

5. Knowledge Sharing:

Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.

Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.

Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Impact of Results

The key results directly affect the overall efficiency of the relevant business unit/s and project activities in procurement management, impacting the timely availability of effective goods and services for UNOPSâ programmes. Timely, market-aware, and accountable delivery of goods and services, contribute to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPSâ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education: Bachelorâs degree or equivalent preferably in Procu...

Bachelorâs degree or equivalent preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required. Master's degree in Procurement and/or Supply Chain Management or related field is an asset. Certification from the Chartered Institute of Supply and Management (CIPS) or similar international Certification is an asset


A minimum of two (2) years experience in Procurement and/or Supply Chain Management is required Experience working with a range of stakeholders in developing countries is desirable. Experience in the use of Google Suite packages is desirable Knowledge of UNOPS Procurement Rules and Regulations is a distinct advantage.

Full working knowledge of English is required.  Knowledge of another official UNOPS language is an asset
Treats all individuals with respect; responds sensitively to differences and enc...

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Contract type: Local Individual Contractor Agreement (LICA)Contract level: ICS ...
Contract type: Local Individual Contractor Agreement (LICA)
Contract level: ICS 8 (LICA 8)

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