New
2 weeks ago
Purchasing Manager
Kaziweza Limited
Supply Chain & Procurement
Manufacturing & Warehousing
KSh
300,000 - 400,000
Easy Apply
Job Summary
We’re in the process of filling the vacant position of Purchasing Manager in our Finance Department reporting to the Finance Director.
- Minimum Qualification : Masters
- Experience Level : Senior level
- Experience Length : 5 years
Job Description/Requirements
JOB PURPOSE:
•
Inventory/Stock Control in procuring goods and services at the right
quantity thus ensuring that inventory is at the right level and does not
exceed approved Plan levels to avoid overstocking. Additionally, ensure
that materials are procured at optimum prices, meet market quality
requirements and that they are delivered in a timely manner to
facilitate uninterrupted Company operations.
• Conduct
spend analysis across all categories with a view of developing
sustainable sourcing strategies for each category, identify
consolidation and leverage opportunities with a view of saving cost,
increasing efficiency, and reducing LPO based purchases through
tenders/blanket orders.
• Improve procurement
operational efficiency by tracking open purchase requisitions (PRs) and
purchase orders (POs) and ensure that they are processed and deliveries
made on timely basis. Additionally, track local orders beyond 6 months
and Corporate/NA orders beyond 1 year and take the necessary action to
ensure timely delivery in line with SOX Control procedures.
•
Reduce costs and improve financial performance through strategic
sourcing, contract negotiations, alternative sourcing, expansion of
supplier base, cost avoidance and ensuring that all purchases go through
competitive bidding process.
• Monitor material
imports by consulting with clearing agent and ensure that shipments are
tracked on real time basis, which import documents are complete, entries
are processed on time and that duty payments are paid within 24 hours
to avoid costly delays and demurrage charges.
• Monitor
contracts with service providers and ensure 100% compliance with
negotiated SLAs and signed KPIs to derive full contract benefits.
Additionally, work closely with HRM/Social Audit Compliance Officer and
ensure that suppliers comply with DMKL social audit guidelines.
Requirements
Main accountabilities:
• Approving of all purchase orders
• Ensuring goods and services are procured in strict compliance with Government Regulations.
• Continuously identifying alternative/better sources of goods and services.
• Negotiating for best contract prices and payment terms.
• Planning/scheduling of deliveries of critical/essential goods
•
Ensuring effective lines of communication with suppliers for timely
delivery of using the most appropriate purchasing procedures
•
Maintaining an up-to-date contract schedule, tracking renewal dates,
and initiating the tendering process at least 90 days before contract
expiry.
• Keep abreast of market and price trends in
all major categories of expenditure. Build market knowledge and
intelligence related to these categories in general, identify new
sourcing opportunities that ensure both supply and business continuity.
•
Consulting with user departments for all key raw materials including
fertilizers, agro-chemicals, packaging, food ingredients, irrigation,
and equipment parts to ensure timely and efficient sourcing both at
Corporate and local purchasing units.
• Conduct
price-cost analysis on critical supplies including computation of landed
cost of major materials to determine if the price is reasonable and
competitive.
• Review purchase requisitions for
completeness, specifications, and signature approval, according to DMKL
financial approval guidelines.
• Initiating tenders
process for all contracted projects and services, organizing supplier
site visits, tender opening sessions, evaluation, and supplier selection
process based on most responsive bid.
• Coordinate
between Supplier and Account Payable department to resolve on a timely
manner any invoice dispute or payment related issue.
•
Managing the entire importation process by ensuring completeness of
importation documents, timely lodging of custom entries and duty
payments and consulting with clearing agent to facilitate timely
clearance of shipments.
• Resolve escalated accounting issues/discrepancies/disputes between the supplier and Accounts Payable (AP) Section.
• Any other procurement responsibilities that may be allocated on an ad hoc basis.
REQUIREMENTS:
The ideal candidate should meet the following requirements: -
• A master’s degree in Purchasing & Supplies management.
• A bachelor’s degree in Purchasing & Supplies/Accounting/Finance or a related business field.
• At least 5 years’ working experience in a comparable role.
• Professional Diploma in Purchasing and Supplies Management.
• Experience in working with automated e-Procurement systems considered as added value.
• Integrity includes lofty standards of ethics and values.
•
A collaborator with ability to work under pressure, attention to
details, critical thinking skills, with an elevated level of accuracy.
• Effective communication skills and ability to work with all levels of employees.
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