Stores Manager (Sotik, Bomet County)

Inventory Management:

o Develop and implement efficient inventory control systems and procedures to optimize stock levels and minimize waste and obsolescence.

o Monitor stock levels regularly, track consumption patterns, and forecast future material requirements for all departments.

o Conduct regular stock audits and reconciliations to ensure accuracy of inventory records.

o Manage the receipt, inspection, and storage of all incoming materials, ensuring proper handling and documentation.

o Implement and manage a system for identifying and disposing of slow- moving, obsolete, or damaged stock.

Stores Operations:

o Oversee the day-to-day operations of all stores locations, ensuring efficient and organized storage and retrieval of materials.

o Manage the issuance of materials to various departments based on authorized requisitions.

o Ensure proper documentation for all material movements (receipts, issues, returns).

o Maintain a clean, safe, and organized stores environment in compliance with safety regulations.

o Supervise and manage stores personnel, including training, performance management, and work allocation.

Procurement Liaison:

o Collaborate closely with the procurement department to provide accurate information on stock levels and reorder points.

o Assist in identifying and evaluating potential suppliers for various materials.

o Participate in the negotiation of terms and conditions with suppliers as required.

o Ensure timely communication with procurement regarding material shortages or delays.

Factory and Engineering Support:

o Maintain an adequate stock of critical spare parts and consumables required for the continuous operation of the tea processing factory and engineering equipment.

o Implement a system for tracking the usage of spare parts and anticipating future maintenance needs.

o Work closely with the factory and engineering teams to understand their material requirements and ensure timely availability.

Record Keeping and Reporting:

o Maintain accurate and up-to-date records of all inventory movements, stock levels, and stores transactions using a suitable inventory management system.

o Prepare regular reports on inventory levels, stock movements, consumption patterns, and potential stock issues for management review.

o Analyze inventory data to identify trends and opportunities for improvement in inventory management practices.

Budget Management:

o Contribute to the development of the stores budget.

o Monitor and control stores-related expenses to ensure adherence to the budget.

o Identify and implement cost-saving measures in stores operations.

Compliance and Safety:

o Ensure compliance with all relevant health and safety regulations within the stores areas.

o Implement and enforce safety procedures for handling and storing different types of materials.

Team Leadership:

o Provide effective leadership and guidance to the stores team.

o Foster a positive and collaborative work environment.

o Conduct regular team meetings and performance reviews.

Qualifications and Experience:

•  Bachelors degree in Supply Chain Management, Logistics, Accounting
•  Proven experience in stores management (5years), preferably within a manufacturing or agricultural environment with factory and engineering operations.
•  Strong understanding of inventory management principles and best practices.
•  Experience in managing a diverse range of materials, including raw materials, spare parts, and consumables.
•  Proficiency in using inventory management software and MS Office Suite (especially Excel).
•  Excellent organizational, planning, and problem-solving skills.
•  Strong leadership and team management abilities.
•  Excellent communication and interpersonal skills.
•  Ability to work independently and as part of a team.
•  Strong attention to detail and accuracy.
•  Knowledge of safety regulations related to storage and handling of materials.
•  Knowledge of procurement processes.
•  Certification in supply chain management/accounting or logistics.