Account Assistant

MAIN JOB TASKS, DUTIES AND RESPONSIBILITIES

General accounts receivable functions

• Prepare and submit customer invoices

• Code, post and receipt payments

• Prepare and coordinate deposit activities

• Perform all necessary account, bank and other reconciliations

• Monitor customer accounts for non-payment and delayed payment with necessary follow-ups General accounts payable functions

• Check, verify and process invoices

• Prepare payments for signature

• Sort, code and enter accounts payable data

• Analyze discrepancies and invoices and Maintain vendor files General payroll functions

• Collect, confirm and process time sheets and overtime

• Verify taxes and other deductions

• Prepare and distribute payroll checks

• Track employee vacations and time out General support functions

• Update, verify and maintain accounting journals and ledgers and other financial records

• Assist in month end reporting procedures

• Find and use accounting data programming to resolve accounting problems 

• Track and audit petty cash

• Assist with employee expense reports

• Perform filing and general administrative tasks

• Liaise with other departments/customers/vendors

EDUCATION AND EXPERIENCE

• Minimum 2 years’ experience working as an account Assistant or bookkeeper.

• Associate training in business or accounting

• Knowledge of generally accepted accounting and bookkeeping principles and procedures

• knowledge and compliance with relevant agencies as KRA and financial regulations

• Experience in working on construction and Real estate industries is an added advantage

• Ability to utilize word processing, spreadsheet and accounting software systems.

• Key competencies are Communication, teamwork, initiative, and dependability.