ACCOUNTANT

JOB TITLE:ACCOUNTANT

NATURE OF JOB: FULL TIME

SALARY:KSHS. 50,000-60,000 

JOB LOCATION:RUIRU

DUTIES AND RESPONSIBILITIES

Financial Accounting & Reporting

• Record all financial transactions accurately using accounting software, ensuring completeness and timeliness.
• Prepare and present monthly management accounts, including Profit & Loss statements, Balance Sheets, and Cash Flow statements.
• Reconcile bank statements monthly and investigate any discrepancies promptly.
• Maintain proper documentation and filing systems for all financial records to support audits and decision-making.

Accounts Payable & Receivable

• Generate customer invoices promptly and ensure they comply with ETIMS and tax regulations.
• Follow up on outstanding invoices to ensure timely payment and manage debtors& aging reports.
• Process supplier invoices, verify accuracy, and ensure payments are made as per agreed terms.
• Reconcile supplier accounts and resolve any invoice or payment disputes.

Tax Compliance & Statutory Filings

• Calculate and file statutory deductions such as PAYE, SHIF, NSSF, and HELB.
• Prepare VAT returns and file them on the iTax portal within required timelines.
• Generate Withholding Tax (WHT) certificates and issue them to suppliers.
• Stay up-to-date with changes in tax regulations and ensure full compliance, minimizing tax risks and penalties.
• Maintain ETIMS compliance by ensuring that all sales are electronically captured and transmitted as required.

Budgeting & Forecasting

• Assist in preparing annual and quarterly budgets in collaboration with departmental heads.
• Monitor actual performance against budgets, analyze variances, and report findings to management.
• Update rolling forecasts based on business performance and changing market conditions.

Audit & Internal Controls

• Support internal and external audit processes by providing all required documentation and explanations.
• Identify gaps or weaknesses in existing controls and recommend improvements.
• Ensure compliance with internal policies and procedures related to procurement, payments, and financial reporting.

Payroll Support

• Collate payroll data such as attendance, deductions, overtime, and benefits.
• Liaise with HR or payroll software to ensure accurate and timely salary processing.
• Ensure statutory payroll deductions are filed and paid accurately and on time.

Inventory and Asset Management

• Maintain an up-to-date fixed asset register including asset additions, disposals, and depreciation.
• Reconcile physical inventory counts with records and investigate variances.
• Assist with stock costing and stock valuation during audits or monthly closings.

Financial Systems & Technology Use

• Maintain and update accounting software systems with correct codes and accounts.
• Use Excel for advanced data analysis (e.g., reconciliations, projections, pivot tables).
• Extract and analyze financial data for management decision-making.

Stakeholder Liaison

• Liaise with banks regarding account operations, reconciliations, loan repayments, etc.
• Communicate effectively with suppliers, customers, and government agencies regarding financial matters.
• Respond to queries from management, auditors, and external stakeholders in a timely and professional manner.

General Administrative Support

• Provide financial insights and support to other departments where needed.
• Ensure all licenses, permits, and insurance policies related to financial operations are up to date.
• Continuously improve accounting processes and workflows for efficiency and accuracy.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Accounting, Finance, or a related field
• CPA Kenya certification is mandatory
• Minimum of 5 years’ experience as an Accountant, preferably in a busy and high- volume work environment
• Strong proficiency in accounting software (specify if any preferred systems are used) and advanced skills in MS Excel
• In-depth knowledge of statutory compliance, tax regulations, and filing systems, including iTax and eTims
• Excellent analytical, organizational, and communication skills
• Ability to work independently, meet tight deadlines, and manage multiple tasks simultaneously
• Attention to detail and high level of accuracy in work outputs