Accounts Payable Assistant

Location: Athi River, Kenya

Industry: Building materials Manufacturing

Position Summary

We are looking for a meticulous and proactive Accounts Payable Assistant to support our finance team in managing supplier payments, reconciliations, and compliance. This role requires strong attention to detail, excellent communication skills, and a solid grasp of accounting processes.

Key Responsibilities

- Process supplier invoices and verify supporting documentation 

- Prepare payment vouchers and ensure timely disbursement of approved payments 

- Track payment cycles and flag delays or discrepancies 

- Reconcile supplier accounts, bank statements, and internal payment records 

- Investigate and resolve variances between invoices, payments, and ledger entries 

- Assist in month-end closing activities and reconciliation of accounts payable ledger

- Generate and update supplier statements 

- Ensure accuracy and timely distribution to vendors

-  Follow up on unallocated payments and ensure proper matching

- Disburse petty cash as per approvals 

- Maintain accurate petty cash records and reconcile balances regularly 

- Prepare petty cash replenishment requests and ensure proper documentation

- Respond to supplier queries and follow up on outstanding balances 

- Maintain professional communication with vendors and internal teams

-  Support resolution of payment disputes and escalate where necessary

- Accurately enter financial data into accounting systems 

- Maintain orderly filing of payment documents and audit trails

-  Ensure proper archiving of supplier contracts, invoices, and payment records

- Provide supporting documents for internal and external audits 

- Ensure all payments comply with company policies and Kenyan financial regulations 

- Assist the finance team with related accounting, clerical, and administrative duties 

- Collaborate with procurement and operations to validate supplier documentation