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3 weeks ago

Job Summary

Proven experience as an administrative assistant or relevant role.

  • Minimum Qualification : Diploma
  • Experience Level : Mid level
  • Experience Length : 2 years

Job Description/Requirements

Location: Nakuru


Overview: We are seeking a diligent Administrative Assistant to support our team and ensure our office operations run smoothly. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple tasks efficiently. As an Administrative Assistant, you will play a crucial role in assisting with administrative duties, coordinating office activities, and providing exceptional support to staff and clients.


Responsibilities:

● Greet visitors and direct them to the appropriate person or department.

● Answer and direct phone calls in a professional and courteous manner.

● Manage and maintain executives’ schedules, appointments, and travel arrangements.

● Assist in the preparation of regularly scheduled reports.

● Develop and maintain a filing system, both electronic and physical.

● Order office supplies and maintain inventory levels.

● Coordinate and schedule meetings, appointments, and events.

● Handle sensitive information in a confidential manner.

● Prepare and distribute correspondence, memos, letters, faxes, and forms.

● Assist in the preparation of presentations and materials for meetings.

● Perform data entry, scanning, and printing as needed.

● Maintain a clean and organized office environment.


Requirements:

● Proven experience as an administrative assistant or relevant role.

● Proficiency in MS Office (MS Excel and MS Word, in particular).

● Excellent time management skills and the ability to prioritize work.

● Attention to detail and problem-solving skills.

● Excellent written and verbal communication skills.

● Strong organizational skills with the ability to multitask.

● High school diploma; additional qualifications as an Administrative assistant or Secretary are a plus.


Preferred Qualifications:

● Associate’s or bachelor’s degree in business administration or related field.

● Experience with office management software (e.g., ERP systems).

● Knowledge of basic accounting principles.


The application should sent by not later than 21st June, 2023


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