Admin & Office Jobs in Kenya

Role Overview The Admin Manager is responsible for overseeing and managing all administrative operations to ensure smooth day-to-day functioning of the organization. This role focuses on facility management, vendor coordination, compliance, cost control, and creating an efficient workplace environment.

The successful candidate will be responsible for supporting the planning, coordination, and administration of academic programs, ensuring smooth delivery of courses and effective engagement between students and faculty.

The Front Office Executive serves as the face of the organization, responsible for managing the front desk, handling the switchboard, and delivering a seamless guest experience. This role ensures professional communication, efficient call routing, and high standards of hospitality for all visitors and stakeholders.

This position is responsible for working to support the Managing Director in planning, organizing and controlling the activities of the organization.

Role Overview: "The Global Pulse" In a decentralized organization, timing is everything. The Calendar Team is the engine that keeps our global "University" running in sync. You are responsible for managing the organizational schedule, ensuring that hundreds of volunteers across dozens of time zones—from California to Nairobi to Jakarta—know ex ...

🔹 Role Overview The Active Member Assessors ensure the health and productivity of our global team. Your mission is to monitor engagement levels and evaluate the weekly contributions of volunteers. You identify our high-performers for recognition and flag inactive members (GOOT) for re-engagement, ensuring every member of the IHF family is moving f

 Diploma in Secretarial studies, Business Administration or related field.  Minimum of 5 years’ working in front office in a busy office environment.  Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).  Excellent written and verbal communication skills.  Strong organizational and time-management abilities

The Day-After Team ensures timely follow-up communication with volunteer applicants after interviews. This team plays a key role in maintaining engagement, professionalism, and smooth recruitment processes.

The GHC Team is the "Cultural and Educational Heart" of our digital workspace. Beyond monitoring, this team is responsible for equipping our global workforce with the soft skills necessary to lead effectively in a remote, multicultural environment. You are the trainers, mediators, and voices of IHF’s professional standards.

The Active Member Assessors ensure the health and productivity of our global team. Your mission is to monitor engagement levels and evaluate the weekly contributions of volunteers. You identify our high-performers for recognition and flag inactive members (GOOT) for re-engagement, ensuring every member of the IHF family is moving forward together.

In a decentralized organization, timing is everything. The Calendar Team is the engine that keeps our global "University" running in sync. You are responsible for managing the organizational schedule, ensuring that hundreds of volunteers across dozens of time zones—from California to Nairobi to Jakarta—know exactly when and where to meet.

The Children Files Team maintains the life stories and legal documentation of every child in IHF’s care. Your mission is to ensure that digital records—including medical history, academic progress, and legal status—are 100% accurate, up-to-date, and securely stored. This data is the foundation for our sponsorship programs and government compliance.

In a 100% remote global organization, our digital chatrooms (Skype, WhatsApp, etc.) are our physical offices. The Chat Monitors Team ensures these spaces remain professional, secure, and supportive. Working closely with the Calendar and New Members teams, you act as the digital peacekeepers who maintain our "Healthy Communication" standards across

The Community Outreach Team is the external voice of IHF. Your mission is to build strategic partnerships with universities, local organizations, and community groups to raise awareness of our mission. You are responsible for growing our global footprint and ensuring that IHF remains a top-of-mind choice for passionate volunteers and supporters.

The Education Team ensures that every child in IHF’s care receives a high-quality, empowering education. Your mission is to develop curricula that bridge local requirements with global standards, monitor student progress, and support our local teachers in Kenya, Thailand, and Indonesia.

The Receptionist will be the first point of contact for clients and visitors, responsible for managing front desk operations, handling inquiries, and providing administrative support. The role requires professionalism, excellent communication skills, and strong organizational ability.