Job Description Palladium develops and delivers solutions that create positive impact for communities, businesses, societies and economies. We transform lives and create enduring value by working with governments, corporations and non-profit organisations. Primary Duties and ResponsibilitiesSupport Winning Work Support business development activities in collaboration with technical staff in the region and at HQ including capture and proposal developmentSupport high priority/value proposals, concept papers, expressions of interest, etc. for work funded by USAID and other key donors and clientsHelp gather and analyse market intelligence related to the organizations areas of interest in the region, country and client and make informed, strategic recommendations for short-, medium- and long-term business developmentSupport development of monthly, quarterly and annual pipeline using market intelligence and internal Palladium resourcesContribute to pipeline tracking and provide regular reporting to supervisorWork closely with SG team members (e.g., proposals, pricing, recruiting, editing team, contracts, and sourcing) and other business partners to source, monitor and respond to strategic opportunitiesSupport the regional corporate office in preparing and writing EOIs, project experience data, team recruitment, technical and commercial proposalsSupport the coordination of USAID, FCDO, NDF and other client proposals, and contribute to consortium communicationsAnalyze solicitations and supporting documents to coordinate a compliant responseProvide administrative support, such as scheduling, recruiting, hiring, folder and file management, drafting, and editingWorking with relevant team members, to prepare supporting sections and annexes, such as capability statements, personnel sections and CVs, past performance references, and budgetsWork with Country Representative Kenya to support the management of the Eastern Africa region pipeline, providing reports and data analysis Relationship Building Support the Country Representative Kenya to identify key contacts in the donor community and schedule engagement activities including donor round table meetings, networking events, meetings to develop and nurture relationshipsCreate meaningful relationships with partners, subcontractors and freelance consultantsContribute to Palladium becoming the ‘contractor of choice’ for consultancy assignmentsMaintain excellent relationships with key clients, and support strategies for new client engagementIdentify key events such as conferences and other events and work with supervisor to prepare for and plan attendanceSupport the development and updating of marketing and communications materials to support regional growthIdentify clients, key partner organizations, and staff and maintain these relationships/networks to support new business development and divisional growthEngage in intra-group and cross company collaboration and coordination efforts related to business development and strategic planning RequirementsKey Competencies Required: Interest in learning about the USG/USAID proposal development experienceAbility to adapt to changing and demanding situations at workTrack record of meeting deadlines and consistently producing high caliber workMust possess excellent ability to nurture, collaborate, and communicate (verbally and in writing) with and influence numerous stakeholdersEffective and clear communication, whether verbally or in writingBuilding and maintaining excellent interpersonal relationships across the organization with colleagues from different levels and backgroundsAble to achieve results in a quality, timely, and cost-effective way. Sees priorities, plans the efficient use of resources, and monitors progress against objectivesStrong analytic skills and ability to respond quickly and efficiently to requestsStrong writing, proofreading, and research skillsStrong networking and partnership management skillsMust be able to work under tight deadlines, with multiple/simultaneous bid efforts, and across time-zone challenges Professional Expertise/Competencies Preferred: Experience working in international developmentExperience working in a proposal development team with a strong understanding of the proposal development process is requiredProven ability to successfully coordinate the full proposal development processProven understanding of most elements of the proposal process including capture, partnering, recruitment, technical production, cost production, and complianceExperience interacting with partner organizations and demonstrated experience collaborating with organizations to submit a bid. (both as prime and sub)Proven ability to source candidates for proposals when the need arises, and experience interacting with international and domestic key and non-key staff( TCN, CCNs, EXPATS)Demonstrated skills in drafting and finalizing proposal annexes and supporting other non-technical written pieces such as corporate capes sections, management sections, key personnel sectionsProposal formatting skills – preparing a bid so that its ready for submission to the clientRelevant experience in Africa, with field management or operational experience is a plusKnowledge of other USG agencies and bilateral donorsFamiliarity with USAID and other USG project budgets preferredFamiliarity with program evaluation, monitoring and evaluation
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