Declaration Clerk - REF: DC002/23

Declaration Clerk - REF: DC002/23

Kindly see below the requirements for the declaration clerk. 

• Diploma in clearing and freight forwarding
• EACFFPC Training certificate (KESRA)
• Tradex training
• ICMS training
• Kentrade training /TFB
• 5–10 years of Experience in the field and declaration for all CPC codes.
• Bonds Cancellation.
• Shipping line processing.  
• Results orientation, teamwork, and co-operation

The staff employment duties are as below;

Employment duties

a)     Process all shipping/clearing documents through customs and port authorities if necessary.

b)     Customs declaration and documentation for all imports/exports in ICMS/Simba

c)     Online preparation of import declaration forms (IDF) in ICMS

d)     Preparation of C26 for bond cancellations/follow-up on the cancellations.

e)     Follow-up rebates, customs drawbacks, and all other refunds related to imports & export.

f)     Follow on container deposits from the shipping lines.

g)     Preparation of export statutory documents i.e., EUR1, EAC, and COMESA. Etc.

h)     Online tracking of cargo both import & export.

i)     Advising the client on the correct tariff codes, import & export procedures, and import & export requirements.

j)     Marketing of company services through good customer care and public relations.

k)     Advising the accounts department of shipping line charges & making the necessary payments, preparation of container.

l)     Sort any customs issues that may arise.

m)     Follow up on the shipping of both exports and imports to ensure no delay in clearing, if any issues have been sorted out with immediate effect.

n)     Follow up on any file lacking all proper documents to expedite the clearing process.

o)     Ensure the office keeps proper filing records/demurrage invoices and receipts of payments etc.

p)     Ensure that all files are properly filed with all their supporting documents.

q)     Client invoicing through our Pastel package.

r)     Process all shipping/clearing documents through customs and port authorities if necessary.

s)     Any other duty that may be assigned to you by the management