Events Management Intern
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Job summary
Growthpad is looking for a high-potential Events Management Intern who wants to build a serious career in event strategy, production, coordination, and execution.
Min Qualification:
Bachelors
Experience Level:
Internship & Graduate
Experience Length:
No Experience/Less than 1 year
Job descriptions & requirements
Location: Nairobi, Kenya
Hybrid, with regular on site attendance for meetings, event days, rehearsals, venue visits, and partner engagements.
Department
Events, Marketing and Client Experience
Reports To
Events Lead / Account Manager / Business Director, depending on project allocation
Contract Type
Paid Internship, Fixed Term 6 months
Role Purpose
Growthpad is looking for a high-potential Events Management Intern who wants to build a serious career in event strategy, production, coordination, and execution.
This is not a passive internship and it is not an administrative support seat. It is a hands on, high ownership role for a candidate who can combine operational discipline, client maturity, creativity, commercial awareness, and strong execution under pressure.
The Events Management Intern will support the end-to-end planning and delivery of Growthpad events across corporate, brand, stakeholder, internal, public, and partner formats. These may include conferences, launches, executive roundtables, workshops, summits, exhibitions, media events, webinars, hybrid experiences, client activations, and thought leadership events.
This role is ideal for a candidate who wants exposure to how high quality events are built from
concept to closeout and who is serious about becoming a top tier events professional.
About Growthpad
Growthpad is a multidisciplinary consulting and execution firm operating at the intersection of communications, marketing, digital, technology, and events. We work with corporates, development organisations, brands, institutions, and growth focused businesses to deliver projects that create measurable business and reputation outcomes.
Our events are not treated as isolated activities. They are strategic platforms for brand visibility,
stakeholder engagement, business development, lead generation, media relevance, community
building, and thought leadership.
Why This Role Matters
Events sit at the intersection of brand, operations, client service, communications, and business growth. When executed well, they create trust, authority, visibility, relationship capital, and commercial momentum. When executed poorly, they weaken credibility very quickly.
This role exists to help Growthpad deliver event experiences that are operationally disciplined, commercially aligned, professional, safe, inclusive, and memorable.
Key Responsibilities
1. Event Planning and Project Coordination
Support the planning and execution of events from concept through closeout. This includes timelines, trackers, planning documents, meeting notes, action lists, workback schedules, and internal coordination across teams.
Key expectations
● Support the development of event work plans and master timelines
● Track deliverables across internal teams, vendors, venues, speakers, and partners
● Maintain accurate planning documents and ensure strong version control
● Flag delays, gaps, bottlenecks, or risks early with practical recommendations
● Support meeting preparation, follow ups, and status updates
● Assist in rehearsal planning and readiness reviews
2. Venue Research and Logistics Coordination
Support the venue and logistics planning process with strong attention to suitability, flow, accessibility, service standards, and operational practicality.
Key expectations
● Research and compare venues based on event format, audience size, layout, accessibility, cost, and logistics
● Support venue visits, basic venue assessments, and logistics checks
● Assist with floor plans, rooming plans, seating layouts, signage plans, and guest flow planning
● Coordinate setup and breakdown schedules with relevant stakeholders
● Help confirm operational requirements such as power, staging, internet, security, registration space, holding areas, and catering zones
3. Vendor and Supplier Management
Support the operational ecosystem around each event through disciplined coordination of allthird party suppliers.
Key expectations
● Source and compare vendors for catering, branding, AV, photography, videography, printing, transport, decor, staffing, exhibition structures, and event materials
● Track quotations, approvals, confirmations, timelines, and delivery status
● Support supplier briefings to ensure every vendor understands scope, standards, setup times, service requirements, and reporting lines
● Follow up closely to ensure quality, timeliness, and accountability
● Support issue resolution where supplier performance falls below expectations
4. Registration, Guest Management, and Attendee Experience
Support the full attendee journey from invitation to follow up, ensuring that the guest experience is smooth, professional, and well organised.
Key expectations
● Maintain RSVP trackers and guest registration databases
● Prepare guest lists, badges, name tags, seating plans, and check in materials
● Draft and send guest communication such as invitations, confirmations, reminders, directions, and event updates
● Support front of house coordination, registration desks, help desks, and attendee flow
● Help manage VIP guests, speakers, partners, and special requirements with professionalism and calmness
● Ensure a polished guest experience throughout the event lifecycle
5. Programme and Speaker Support
Support the event programme and speaker management process to ensure that content delivery is organised, timely, and well coordinated.
Key expectations
● Coordinate speaker information including bios, headshots, session titles, presentations, and session requirements
● Prepare speaker briefing notes and communication packs
● Assist with agenda formatting, run of show documents, cue sheets, and stage flow planning
● Support speaker logistics and readiness before and during the event
● Help manage presentation collection, version tracking, and session timing
● Support rehearsals and technical run throughs where required
6. On Site Event Execution
Play an active role during live event delivery. This requires professionalism, urgency, calm decision making, and the ability to adapt quickly when conditions change.
Key expectations
● Arrive early and support event setup readiness
● Coordinate with suppliers and internal teams to ensure operational preparedness
● Support registration, guest arrival, room readiness, signage placement, and stage support
● Help troubleshoot issues in real time during live delivery
● Support session transitions, backstage coordination, timing, and stakeholder movement
● Assist with event closeout, breakdown, returns, and final checks
7. Budget Support and Cost Tracking
Support financial discipline across events by helping monitor approved costs and operational spending.
Key expectations
● Assist in collecting and comparing vendor quotes
● Support cost tracker updates and budget working sheets
● Follow up on approvals and purchase requirements
● Help ensure that event needs are delivered within approved financial parameters
● Escalate cost risks or unplanned requests early
8. Risk Management, Compliance, and Duty of Care
Support event readiness from a risk, safety, and compliance perspective.
Key expectations
● Help prepare event risk checklists and operational readiness notes
● Identify possible risks related to venue, guest flow, suppliers, timing, weather, equipment, transport, and programme delivery
● Support venue compliance checks and safety briefings
● Ensure emergency contacts, escalation routes, and key documents are readily available
● Support safe setup and breakdown practices
● Escalate issues early rather than waiting for them to become visible problems
9. Event Marketing and Communications Support
Because Growthpad operates at the intersection of events and business growth, this role also includes supporting promotion and communication for selected events.
Key expectations
● Assist in the development and distribution of event promotional content
● Support campaign execution across email, WhatsApp, social media, partner outreach, and other relevant channels
● Coordinate event updates such as speaker announcements, agenda highlights, reminders, and registration pushes
● Work with designers, writers, and digital teams to keep communications on schedule
● Track registration momentum and help identify gaps in turnout or audience engagement
10. Post Event Reporting and Learning
Support the evaluation and closeout process to ensure every event produces actionable learning and measurable outcomes.
Key expectations
● Prepare debrief notes and post event summaries
● Support post event surveys, attendee feedback gathering, and internal reflections
● Track metrics such as registrations, attendance, no show rate, satisfaction feedback, stakeholder participation, lead capture, and content delivery performance
● Organise event assets including photography, video, reports, presentations, and attendance records
● Document lessons learned and recommendations for future improvement
Success in This Role
A strong performer in this role will:
● Be highly reliable under deadline pressure
● Think in systems, not isolated tasks
● Communicate clearly and early
● Notice small details before they become visible problems
● Stay calm under pressure on event day
● Learn quickly from feedback
● Show professionalism with clients, partners, suppliers, speakers, and guests
● Demonstrate strong commercial awareness and understand that events must create real value
Candidate Profile
We are looking for someone with genuine potential. The ideal candidate is ambitious, disciplined, highly organised, detail-oriented, and serious about building a career in event management, client service, marketing, communications, or experiential execution.
Qualifications and Experience
Required
● Bachelor’s degree completed in Event Management, Hospitality, Marketing, Communications, Public Relations, Business, or a related field
● Demonstrable experience supporting at least 2 to 3 events through school, freelance work, internships, volunteer leadership, community work, church, campus, agency, or company environments
● Strong written and verbal communication skills
● Good command of Microsoft Office and Google Workspace, especially Excel, PowerPoint, Docs, and Sheets
● Strong organisational ability with excellent attention to detail
● Ability to manage multiple tasks and competing deadlines
● Willingness to work flexible hours when event schedules require it
Preferred
● Previous internship or part time experience in events, marketing, hospitality, agency
operations, client service, or communications
● Familiarity with event registration tools, webinar platforms, CRM systems, or project management tools
● Exposure to supplier coordination, venue management, or production support
● Basic budgeting or cost tracking experience
● Exposure to both physical and virtual events
● Basic design capability using Canva or similar tools
Core Competencies
We will assess candidates on the following:
● Planning and prioritisation
● Stakeholder communication
● Ownership and accountability
● Attention to detail
● Problem solving under pressure
● Professional judgement
● Adaptability
● Learning agility
● Client and guest orientation
● Commercial awareness
● Team collaboration
● Execution discipline
Personal Attributes
The ideal candidate should:
● Be highly organised and naturally proactive
● Be calm, composed, and solutions oriented under pressure
● Be comfortable with accountability and follow through
● Be polished and professional in client facing settings
● Be resourceful and quick to learn
● Take pride in quality and precision
● Care deeply about excellence in execution
● Be comfortable working in a fast paced environment where standards matter
Tools and Systems Exposure
Depending on project requirements, the intern may work with:
● Google Workspace
● Microsoft Office
● Eventbrite or similar registration platforms
● Zoom and webinar platforms
● Trello, Asana, Notion, or other project management tools
● Canva
● CRM and contact databases
● Shared production trackers, planning sheets, and reporting dashboards
We do not expect mastery on day one. We expect strong digital confidence, curiosity, and a fast pace of learning.
Key Performance Indicators
The Events Management Intern will be evaluated against clear indicators including:
● Timeliness and quality of follow up
● Accuracy of planning documents and trackers
● Event readiness and operational discipline
● Quality of attendee and stakeholder communication
● Ability to manage multiple deadlines effectively
● Contribution to event delivery quality
● Professionalism on site and in client facing situations
● Quality and timeliness of post event reporting
● Growth in judgement, confidence, and ownership over time
Learning and Development
This internship is intended to be developmental and high exposure. The successful candidate should expect:
● Structured onboarding
● Direct exposure to real client and Growthpad projects
● Coaching from experienced team leads
● Practical learning across the full event lifecycle
● Exposure to the commercial, brand, and operational dimensions of events
● Increasing ownership over time based on performance
Working Style Expectations
This role will suit someone who:
● Enjoys fast paced environments
● Does not wait to be chased for basic follow up
● Can move from planning to execution quickly
● Understands that excellence in events is built on preparation
● Values quality, precision, speed, and professionalism
● Wants to grow into a strong event operator, not just help casually with events
Inclusion and Professional Standards
Growthpad is committed to fair, merit-based, and inclusive hiring. We want the strongest candidate based on capability, discipline, professionalism, and potential. We encourage applications from candidates with diverse experiences and pathways into events.
Application Requirements
Applicants should submit:
● CV
● Short cover letter
What Great Looks Like at Growthpad
By the end of the internship, this person should be able to:
● Coordinate event timelines with minimal supervision
● Communicate confidently with vendors and stakeholders
● Support event day execution with calmness and maturity
● Anticipate operational gaps before they become problems
● Contribute to stronger attendee experience and smoother delivery
● Think beyond tasks and understand how events support broader business outcomes
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