Global Conferences and Events Outreach Manager Consultant

Duties and responsibilities

The objective of this role is to lead the planning, budgeting and delivery of CIFOR-ICRAF's global events in line with the institution's strategic objectives and ensure all the events goals are met. Key tasks are as follows:

•  Develop and execute a Global Conferences and Events Outreach strategy; including narrative, and key messages in alignment with the editorial calendar and ensure that the timelines and deliverables are met.
•  Develop and execute full communications plans for each event and including briefs, editorial agenda, talking points and leading on the communications strategy
•  Liaise with CIFOR-ICRAF scientists to prepare and to assist in drafting concept notes related to CIFOR-ICRAF campaigns, events, online initiatives including events of global significance, Global Landscapes Forum events and regional and thematic events
•  Provide full events planning, reports and logistical service to CIFOR-ICRAF's themes and regions and prepare event reports and lessons learnt for knowledge management
•  Manage consultants and staff involved in CIFOR-ICRAF's global events and ensure effective coordination with scientists and Communications, Outreach and Engagement
•  Serve as a focal point, develop and manage relationships with stakeholders and partners and organizations related to conferences
•  Manage all conference contracts preparation and management
•  Coordinate the CIFOR-ICRAF's Events Management System, events webpage and events calendar and conducting research to build a more comprehensive event portfolio for the institution to maximize its impact and influence in the agriculture, forestry sector and beyond
•  Work closely with fellow CIFOR-ICRAF COE team members on outreach, mainstream and social media campaigns related to the event planning and support scientists and others to promote their research at events, workshops and conferences
•  Report on event outcomes and metrics for donors, partners and internal use
•  ? Coordinate the development of materials for CIFOR-ICRAF staff and partners attending events including exhibitions, publications and other promotional items.

Education, knowledge and experience

•  A degree in communications or related discipline
•  At least 5 years experience in global conferences, events planning, logistics and budget management
•  Experience in coordinating large conferences, involving senior government ministers and managing attendances of more than 1,000 participants
•  A proven ability to develop communications strategic direction
•  Ability to travel and flexibility
•  Fluency in English and working knowledge of other international language is an advantage

Personal attributes and competencies

•  A great deal of initiative and be capable of working independently as well as in team environments
•  Strong leadership and a client service approach
•  Excellent interpersonal and communication skills, with the ability to interact with people effectively and positively in a multi-cultural and multi-disciplinary environment - including CIFOR-ICRAF staff, management and external contractors/suppliers
•  Exceptional personal organization, planning, priority setting and managing multiple tasks
•  Ability to work under pressure and a knack for making memorable, impactful events

The application deadline is 25 May-2023