Global Conferences and Events Outreach Manager Consultant

Center for International Forestry Research (CIFOR)

Marketing & Communications

NGO, NPO & Charity KSh Less than 15,000
3 weeks ago

Job Summary

A degree in communications or related discipline

  • Minimum Qualification:Bachelor
  • Experience Level:Mid level
  • Experience Length:5 years

Job Description/Requirements

Duties and responsibilities

The objective of this role is to lead the planning, budgeting and delivery of CIFOR-ICRAF's global events in line with the institution's strategic objectives and ensure all the events goals are met. Key tasks are as follows:

  •  Develop and execute a Global Conferences and Events Outreach strategy; including narrative, and key messages in alignment with the editorial calendar and ensure that the timelines and deliverables are met.
  •  Develop and execute full communications plans for each event and including briefs, editorial agenda, talking points and leading on the communications strategy
  •  Liaise with CIFOR-ICRAF scientists to prepare and to assist in drafting concept notes related to CIFOR-ICRAF campaigns, events, online initiatives including events of global significance, Global Landscapes Forum events and regional and thematic events
  •  Provide full events planning, reports and logistical service to CIFOR-ICRAF's themes and regions and prepare event reports and lessons learnt for knowledge management
  •  Manage consultants and staff involved in CIFOR-ICRAF's global events and ensure effective coordination with scientists and Communications, Outreach and Engagement
  •  Serve as a focal point, develop and manage relationships with stakeholders and partners and organizations related to conferences
  •  Manage all conference contracts preparation and management
  •  Coordinate the CIFOR-ICRAF's Events Management System, events webpage and events calendar and conducting research to build a more comprehensive event portfolio for the institution to maximize its impact and influence in the agriculture, forestry sector and beyond
  •  Work closely with fellow CIFOR-ICRAF COE team members on outreach, mainstream and social media campaigns related to the event planning and support scientists and others to promote their research at events, workshops and conferences
  •  Report on event outcomes and metrics for donors, partners and internal use
  •  ? Coordinate the development of materials for CIFOR-ICRAF staff and partners attending events including exhibitions, publications and other promotional items.

Education, knowledge and experience

  •  A degree in communications or related discipline
  •  At least 5 years experience in global conferences, events planning, logistics and budget management
  •  Experience in coordinating large conferences, involving senior government ministers and managing attendances of more than 1,000 participants
  •  A proven ability to develop communications strategic direction
  •  Ability to travel and flexibility
  •  Fluency in English and working knowledge of other international language is an advantage

Personal attributes and competencies

  •  A great deal of initiative and be capable of working independently as well as in team environments
  •  Strong leadership and a client service approach
  •  Excellent interpersonal and communication skills, with the ability to interact with people effectively and positively in a multi-cultural and multi-disciplinary environment - including CIFOR-ICRAF staff, management and external contractors/suppliers
  •  Exceptional personal organization, planning, priority setting and managing multiple tasks
  •  Ability to work under pressure and a knack for making memorable, impactful events

The application deadline is 25 May-2023

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