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Personal Assistant

Summit Recruitment & Search

Admin & Office

KSh Confidential
1 month ago

Job Summary

 

Job Description/Requirements

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency head quartered in Kenya providing outstanding talent to a wide range of companies and NGOâs in various business sectors across Africa.

A busy medium sized Law firm in Nairobi is seeking to recruit a Personal Assistant who will play a crucial role in supporting the smooth operation of the firmâs administrative functions. The successful candidate will be responsible for overseeing various day-to-day activities, managing office operations, and providing administrative support to Partners and other staff members. The ideal candidate Must have prior working experience in a Law Firm.

Key Responsibilities:

Provide administrative assistance to Partners and staff, including managing calendars, scheduling meetings, and coordinating travel arrangements. Preparing correspondence and reports were required. Handle incoming and outgoing mail, and courier services. Manage email and phone communications, screening and redirecting inquiries as necessary. Maintain efficient filing and document management systems. Coordinate with vendors, service providers, and IT support to address office maintenance and technology needs. Maintain and update office records, including client files, and legal documents.

Qualifications:

Proven experience as a Personal Assistant or Executive Assistant preferably in a law firm or legal environment. Strong organizational and time management skills. Excellent verbal and written communication skills. Familiarity with legal terminology and processes. Ability to maintain confidentiality and handle sensitive information. Attention to detail and high level of accuracy. Ability to work independently and collaboratively in a team environment. Strong problem-solving skills and ability to adapt to changing priorities and deadlines.

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