Bid, Tender & Business Development Officer

Key Responsibilities
Tender & Bid Management

• Source, evaluate, and track relevant tender opportunities from government, NGO, donor, private sector, and other procurement platforms.
• Review tender documents, identify key requirements, and determine eligibility and submission requirements.
• Coordinate and manage the entire tender process from opportunity identification to final submission.
• Prepare, write, edit, and compile technical and financial proposals in collaboration with relevant internal teams.
• Develop high-quality proposal documents that are clear, professional, compliant, and visually well-presented.
• Prepare tender submission checklists and ensure all mandatory requirements, supporting documents, and compliance documents are included.
• Manage tender deadlines and ensure submissions are completed accurately and on time.
• Maintain and update a database of tender opportunities, submissions, templates, company documents, CVs, certifications, and compliance documents.
• Coordinate with technical, finance, management, and other teams to collect the information required for proposals.
• Conduct research to support proposal development, including client research, industry research, competitor analysis, and project background research.

Business Development

• Identify and research potential clients, business opportunities, partnerships, and new markets.
• Actively source opportunities beyond formal tenders, including direct business opportunities and strategic partnerships.
• Develop and maintain a pipeline of potential leads and business opportunities.
• Support the preparation of company profiles, capability statements, presentations, proposals, and other business development materials.
• Assist in developing strategies for approaching potential clients and converting opportunities into business.
• Conduct market and competitor research to identify emerging opportunities and areas for growth.
• Maintain accurate records of leads, opportunities, proposals, and business development activities.
• Support follow-ups with potential clients and partners where required.
• Contribute ideas and recommendations that can support revenue growth and business expansion.

Project & Workflow Coordination

• Manage bid and business development tasks, timelines, and workflows using Trello or other project management tools.
• Ensure all activities are properly tracked and deadlines are closely monitored.
• Develop and maintain efficient systems for organising tender and business development documents.
• Work independently while providing regular updates on opportunities, progress, challenges, and upcoming deadlines.

Requirements

• Bachelor’s degree or Diploma in Business, ICT, Procurement, Marketing, Communications, Project Management, or a related field.
• Proven experience in tender preparation, bid management, proposal writing, business development, or a similar role.
• Strong experience in preparing professional technical and/or financial proposals.
• Excellent written and verbal communication skills.
• Strong research, analytical, and problem-solving skills.
• Exceptional attention to detail and ability to identify missing information, errors, and compliance issues.
• Strong organisational and time-management skills.
• Ability to manage multiple opportunities and deadlines simultaneously.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience using Trello, Asana, ClickUp, or other project management tools.
• Ability to professionally format and present documents using Canva or other document design tools.
• Ability to work independently, take initiative, and follow through on tasks with minimal supervision.

Added Advantages

• Experience preparing successful government, NGO, donor-funded, or private-sector tenders.
• Strong understanding of procurement and tendering processes.
• Experience in business development, lead generation, client acquisition, or partnership development.
• Experience working in an ICT, technology, digital, consulting, or professional services environment.
• Knowledge of ICT terminology, technology solutions, and project documentation.
• Experience developing company profiles, capability statements, pitch decks, and sales presentations.
• Experience using CRM or lead management systems.
• Strong networking and relationship-building skills.

Key Competencies

The ideal candidate should demonstrate:

• Strong attention to detail and accuracy.
• Excellent proposal and business writing skills.
• Commercial and business awareness.
• Proactive opportunity identification.
• Strong research and analytical ability.
• Excellent planning and organisation.
• Ability to work under pressure and meet strict deadlines.
• Strong sense of ownership and accountability.
• Ability to multitask without compromising quality.
• Professional communication and interpersonal skills.
• Ability to identify problems and proactively recommend solutions.