PROCUREMENT OFFICER

Key responsibilities

· Ensure timely placing of orders with suppliers and efficient delivery as per specifications and quality standards.

· Efficient provision of pricing to support the sales teams as requested.

· Efficient and timely delivery of materials to various project sites as per the approved BQ/BOM

· Efficiently process import orders from foreign suppliers

· Tracking and filing of accountability documents in the supply chain process – Material Requisitions, LPOs, GRNs, Delivery Notes, Invoices, Debit/Credit Notes and other relevant data

· Update stock movements in the SAP system and ensure inventory accuracy and maintain established stock levels

· Supplier prequalification to ensure the company gets credible suppliers

· Identifying opportunities to reduce costs through strategic sourcing and negotiation. 

· Analysing market trends and recommending appropriate strategies. 

· Managing office supplies for internal distribution

· Participate in monthly stock take for Main Stores and offsite locations as and when required

· Ensure timely preparation of reports as scheduled

· Ensure compliance with established company policies and procedures

Required Qualifications, Experience and Competencies

· Bachelor’s Degree in Procurement /Supply Chain Management.

· Experience in Procurement and inventory management with a minimum of 3 years working experience in a busy supply chain environment

· Membership under Chartered Institute of Procurement & Supply (CIPS) or Kenya Institute of Supplies Management (KISM)

· Good understanding of supply chain processes – Requisition, Sourcing, Pricing, Purchasing, Lead time management, Inventory control, supplier evaluation

· Experience in using an ERP system for supply chain processes. Working knowledge with SAP is an added advantage.

· Proficiency in Microsoft Office packages

· Strong analytical skills with good planning, financial and budgeting skills

· Proactive with ability to meet deadlines in a busy environment

· Good communication and negotiation skills

· Ability to work with a high degree of professionalism and integrity

· Should be a team player with good interpersonal skills