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Project Management Specialist

UNOPS

Supply Chain & Procurement

KSh Confidential
1 month ago

Job Summary

 

Job Description/Requirements


Africa Regional Office Based in Nairobi, the Africa Regional Office (AFR RO) su...

Africa Regional Office

Based in Nairobi, the Africa Regional Office (AFR RO) supports UNOPSâ offices throughout the region, providing programme, partnerships, management and oversight, health and safety, and human resources support.

The Africa Regional Office helps ensure that programmes and projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.

Under the guidance and supervision of the Regional Management and Oversight Senior Advisor (RMOA) the Project Management Specialist is responsible for operations, management and oversight analysis, and reporting. The Project Management Specialist promotes a collaborative, client-focused, quality and results-oriented approach. She/he works in close collaboration with the operations, programme and project management teams within Africa Region (AFR) and Headquarters (HQ) as required.


More specifically, the duties of the Project Management Specialist include the f...

More specifically, the duties of the Project Management Specialist include the following:

Process and procedure excellence

Ensure that AFR is in full compliance with UNOPS rules, regulations and policies;

Analyse HQ and regional business processes, and make recommendations to further align efficiency and effectiveness improvements of such processes, supporting high quality program delivery and needs of field operations.

Support drafting and development of regional Standard Operating Procedures (SOPs) and guidelines in conformity with UNOPS rules and regulations; and (b) templates and training, supporting adequate application and compliance with updated corporate policies and procedures.

Support implementation of updated corporate standards, tools and templates

Provide operational support for missions and audits, conducting necessary preparation work prior to such missions and audits.

Reporting and Analysis

Provide substantive research, analysis and reporting, including contribution to briefing materials and portfolio summary notes for management reports and for programme development needs;

Analyse and report on the performance of country offices, via products such as monthly reports to the Regional Director, and make recommendations for improvements;

Undertake regional performance monitoring;

Prepare regular and ad-hoc management reports as needed;

Finance and Budgeting

Organise the annual budgeting and target setting process for the Regional Office and Africa Region;

Manage the investment funding portfolio throughout the process, from proposal submission to update reports to budget revisions to final closure;

Analyse and report on budget expenditures and assist in advising the Regional Management team on budget status, ensuring that funds allocated is not exceeded or that additional funds are allocated when required;

Manage budget revisions as required;

Analyse project and programme financial reports;

Manage AFR provisions, write offs, and project financial closures;

Provide responses to queries on financial and administrative matters from HQ and AFR offices;

Coordination and monitoring support

Support Quarterly Assurance and monitoring of the regional program portfolio and Quarterly Business Review (QBR) for monitoring of operational and process effectiveness and compliance.

Contribute to the implementation and monitoring of the regional strategic plan, in collaboration with the AFR teams.

Support the implementation of corporate and regional operational strategies, assist in the establishment of management targets and monitor achievement of results;

Support AFR in the coordination of the activities of the Multi Country Office (MCO) / Country Office (CO) Teams and other networks and temporary thematic task forces that are necessary;

Support the effective implementation of corporate initiatives to the AFR region and make recommendations for further improvements.

Support the planning, coordination and monitoring of regional strategic initiatives, including Gender

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