Accounts and Administration Assistant

ABOUT THE COMPANY

Protecting wildlife

JOB SUMMARY

Essential QualificationsEducation:Diploma or Degree in Accounting, Finance, Business Administration, or a related field.CPA Part I or II (or equivalent) is an added advantage.Experience:Minimum of 2-3 years of proven experience in an accounts and administration role, preferably within a conservancy, NGO, or rural business environment.Experience with accounting software (e.g., QuickBooks, Sage) is essential.Skills:Strong understanding of accounting principles and practices.Proficiency in Microsoft Office Suite (Excel, Word, Outlook).Excellent organizational and time management skills with the ability to prioritize tasks.High level of attention to detail and accuracy.Strong written and verbal communication skills.Ability to work independently and as part of a team.Proactive, resourceful, and able to take initiative.High degree of integrity and confidentiality.Knowledge of Kenyan labor laws and tax regulations.Experience working and living in a rural setting will be a strong advantage.

RESPONSIBILITIES

AccountsBookkeeping:Process and record all financial transactions, including invoices, receipts, payments, and journals.Maintain accurate and up-to-date ledgers for accounts payable and accounts receivable.Reconcile bank statements and petty cash on a regular basis.Prepare and process payroll for all staff, ensuring timely and accurate payments and statutory deductions.Financial Reporting:Assist in the preparation of monthly, quarterly, and annual financial reports.Support the external auditor during annual audits.Monitor budgets and report on variances.Compliance:Ensure compliance with all relevant financial regulations and tax laws in Kenya (e.g., KRA, NSSF, NHIF).AdministrationOffice Management:Manage office supplies, equipment, and inventory, ensuring adequate stock levels.Maintain an organized filing system for all financial and administrative documents (physical and digital).Handle incoming and outgoing correspondence, including emails, letters, and phone calls.Oversee office cleanliness and organization.Logistics and Procurement:Assist with procurement processes, including obtaining quotes, preparing purchase orders, and tracking deliveries.Coordinate travel arrangements and accommodations for staff and visitors as needed.Manage vehicle logbooks and fuel consumption records.General Support:Provide administrative support to the management team as required.Organize and schedule meetings, prepare agendas, and take minutes.Assist with various conservancy projects and initiatives.

REQUIRED SKILLS

Accounting, Bookkeeping, Communication, CPA certification

REQUIRED EDUCATION

Diploma, Associate's degree