Job Summary

The Bid Officer will assemble a bid team with the relevant service / product / business knowledge required to prepare a winning bid, whilst taking ownership of the end-to-end bid process. The Bid Officer is typically responsible for managing an opportunity from qualification through to contract award, including value proposition / strategy development, solution development, commercial considerations, partner identification, and risk management.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description

Key Duties and Responsibilities:
•    Oversees all aspects of proposal and Tender preparation, ensuring quality, compelling bids are submitted in a timely manner.
•    Review all customer requirements to ensure that they are met in the proposal and Tenders and collaborate with a wide variety of involved parties to include all necessary information within the proposals.
•    Ensure Greyhound is represented during Tender opening meetings.
•    Ensure Tender application is summited on timely basis and financials kept confidential.
•    Manage all marketing materials, website updates, and social media presence on behalf of the Company
•    Be the last point of contact with Company deliverables before they are published/distributed ensuring all formatting, aesthetics and content are in‐line with Company standards and expectations.
•    Proactively generate ways to advance the Company’s brand industry trade publications, digital media, speaking opportunities, conference participation and other forms of advertising
•    Actively market and promote Company’s, new solutions, services and products development activities including article development / pitch, social media, etc. 
•    Ghost write articles on behalf of Company/key employees
•    Responsible for the distribution and content of eAlert (electronic company newsletter)
•    Assist team in the preparation of new business materials including RFQ/RFP responses, new business meeting pitch and prep, presentations, etc.
•    Develop branded materials as needed: PowerPoint Template, RFQ and other supporting materials
•    Create the annual marketing plan/budget 
•    Continually evaluate the public relations strategy
•    Set up meetings between client decision makers and company’s senior manager (s) where appropriate.
•    Identify potential clients, and the decision makers within the client organization.
•    Plan approaches and pitches. Work with business development team to develop proposals that speaks to the client’s needs, concerns, and objectives.
•    Prospect for potential new clients and turn this into increased business.
•    Analyze and prepare for potential crises as well as catastrophes impacting organization’s image and reputation.
•    Perform competitive intelligence of organization to identify and supervise competitors’ strategies of marketing communications and define company’s response.
•    Develop, strengthen, protect and leverage company’s brand, copyrights and trademarks throughout company’s operating geographical regions.
•    Network with industry experts and potential clients to drive brand awareness and gather customer feedback to inform sales and business development teams
•    Performs other duties as assigned which are in the best interests of the Company
•    Monitor, analyze and communicate Marketing and PR results on a weekly and Monthly basis
•    Maintain a keen understanding of industry trends affecting clients and make appropriate recommendations regarding communication strategy surrounding them.

Qualifications and Work Experience
•    Degree in Business or any other field related to the position
•    Extensive bid writing experience with at least 5 years’ experience in a similar position. This include preparation of Tenders.
•    Strong time-management and organizational skills
•    Ability to coordinate several tasks at the same time
•    Well-developed negotiation skills

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