Executive Assistant to Sales Executive

About the Role

We are seeking a highly organized and polished Sales Executive Assistant to provide direct support to a Sales Executive. This role is ideal for someone who thrives in a fast-paced sales environment, has exceptional communication skills, and is highly detail-oriented when it comes to contracts, CRM management, and client communications.

The ideal candidate has hands-on experience supporting senior sales leaders and is confident working with HubSpot, managing contracts, and producing professional, error-free written communications.

Key Responsibilities

Sales & Executive Support

• Provide administrative and operational support to the Sales Executive
• Manage calendars, meetings, and follow-ups related to sales activities
• Draft, proofread, and format professional emails and sales correspondence

CRM & Pipeline Management

• Maintain and update HubSpot CRM, ensuring accurate deal stages, notes, and contact information
• Track sales activity, follow-ups, and pipeline updates
• Generate reports and summaries for the Sales Executive

Contract & Document Management

• Prepare, review, and manage sales contracts, agreements, and related documentation
• Ensure accuracy in grammar, formatting, and legal language (as directed)
• Coordinate contract execution, tracking, and filing

Communication & Coordination

• Act as a liaison between the Sales Executive, internal teams, and clients
• Ensure timely follow-ups and clear communication throughout the sales process
• Maintain confidentiality and professionalism at all times

Qualifications

• Proven experience as a Sales Executive Assistant or Executive Assistant supporting sales leadership
• Strong working knowledge of HubSpot CRM (required)
• Excellent written and verbal English communication skills
• Exceptional grammar and attention to detail in emails and contracts
• Experience managing contracts or sales documentation
• Strong organizational and time-management skills
• Ability to work independently and prioritize competing deadlines

This is a full time role

100% Remote

Up to $6/hr

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