Job Summary

You will have an opportunity to shadow Human Resources Officers in the office to learn more about our human resources rules, regulations, procedures, and practices and participate in a variety of projects. More importantly, acting as the liaison between the Country HRO(s) and the employees by handling personnel and administrative duties.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

Our Vision
We build Africa’s most valued marketplaces.

Job Mission
To support continuous improvement to HR operational workflow in Kenya by providing holistic HR solutions through a unique blend of experience, skills, and working methodology with a central goal of helping employees excel.

Repoing to H.R. Manager Kenya
Direct Reports ● None

What you’ll be doing...

Support the recruitment process by;

● Recruitment and selection of staff as assigned by the HRM. (full360)
● Printing of contract & all pre-employment documentation/policies,obtain signatures from authorized signatories.
● Verify that all documents have been returned as per New Joiner Form.
● Lead a thorough background check for all position Support the Personal Data Changes process by;
● Print off letters, obtain signatures from authorized signatories.
● Distribute the letters to the line manager to issue to direct report.
● Track receipt of a signed copy of letters from direct reports.
● File the signed copies in the Employee files.
● Preparing contracts, monitoring the expiry dates, and taking the appropriate action.

Support the Employee Separation process by;
● Ensuring withdrawal from the medical cover
● File all signed copies relating to separation in the Employment files.
● Additional off boarding requirements

Employee Relations - Disciplinary cases - Non-Management staff
● Provide advice and guidance on individual employee relations cases (including employee counseling) ensuring that these are well managed and meet the requirement of the policies, best practice and employment legislation.

Administration of all Employee Files
● File all signed new joiner documents in the employee personnel file.
● Ensure all the necessary employment records are updated and filed for the existing staff.
● Maintain Employee Database for End of Probation, Fixed Term contract, and advise the Managers at least 2 weeks before the due date for prompt decision making.

Leave Management
● Maintain a database to track leave days.
● Leave planning for all staff every quarter.

HR Policy Manual update
● Facilitate periodic review and update of Human Resources policies and procedures in line with changes in the regulatory and labour

Special Letters (Consultants/ Visitors/Bank Letters)
● Process/renew work permits, embassy letters, special passes, and any other HR-related documentation.

HR Statutory requirements /HR Audit support
● Quarterly file audit-ensure all staff provide statutory documents for filing

Other Administrative Duties
● Management of office administration staff (cleaners, Reception).
● Procure business, fire, health and safety permits, certificates and licenses
● Coordinate process of procuring office stationery, furniture, and equipment repairs, office kitchen supplies
● Procure Parking Card
● Coordinate general office cleaning.
● Coordinate work safety drills, etc
● Regular (Quarterly / Annually) consultations with Health insurance providers and share with staff any medical insurance updates
● Plan and coordinate staff outings, parties, team building Projects
● Working together with the Head of Talent and Head of H.R. in Kenya assist with the implementation / change management of H.R. related projects from time to time

Reporting
● Pulling of relevant H.R. reports
● Assist with Manpower planning across the relevant ROAM brands in Kenya, including but not limited to BrighterMonday, Cheki, Pigiame and Buyrentkenya

Strategic input
● Together with the relevant H.R. Heads - create and implement strategic H.R. initiatives

Why us?
Being surrounded by great technology is the start.
Being surrounded by great people makes it even better. Thousands of connections. A personal experience for each customer created by you.
Embark on a HR career with us:

Great exposure in your chosen career field
Our company offers a resounding, hands-on professional experience that will be valuable for your career success. We believe in lifelong learning,and also provide training for continued development.

Be Challenged.
Our technology, and our customers’ needs, are always evolving. You’ll be at the forefront of the tech world’s latest solutions.

Key Relationships
Internal stakeholders: Business CEO(s), Group Head of Talent, Dept Heads, Finance Department, and all local Employees.
External stakeholders, training institutions, labor-related regulatory bodies, vendors related to the execution of employee activities

What we are looking for
Bachelor’s in HRM (completed) or Bachelors in Economics/Admin with interest in HRM with 3 - 4 years plus experience as an HR Generalist.

Even better if you are:
● Punctual, reliable and have an eye for detail
● Strong communicator, verbally and written, PC savvy (MS Office, Word + Excel)
● Proactive and dynamic.
● Ability to work under pressure.
● Efficient and results-oriented
● A self-motivated person able to work under minimum supervision
● Excellent organization and communication skills
● Hands-on and practical thinker

Important Safety Tips

1. Do not make any payment without confirming with the BrighterMonday Customer Support Team. 2. If you think this advert is not genuine, please report it via the Report Job link below.

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