Junior Accountant (Payables)

Hiring Organization: St. Crispin Afya Hospital
Job Title: Junior Accountant (Payables)
Industry: Health
Reporting to: Chief Accountant
Job Location: Kajiado
Job Purpose: The Accounts Payable Officer is responsible for managing the hospital’s payables function by ensuring that all supplier invoices, staff reimbursements, and other obligations are accurately recorded, properly authorized, and paid in a timely manner.
The role ensures effective financial controls, compliance with accounting standards, and supports efficient cash flow management for hospital operations.
Key Responsibilities

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• Invoice Processing and Payments
  
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  • Receive, verify, and record supplier invoices and ensure proper documentation and approvals.
    
  • Match invoices with purchase orders, delivery notes, and service contracts to confirm accuracy.
    
  • Process and prepare payments (cheques, EFTs, or mobile transfers) in line with approved payment schedules.
    
  • Maintain a payment tracker to monitor due dates and ensure timely settlement of obligations.
    
  • Post all supplier invoices accurately in the accounting information system on daily basis.
    
  
  
• Supplier and Vendor Management
  
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  • Maintain an updated and accurate supplier database.
    
  • Communicate with suppliers regarding payment status, discrepancies, or missing documentation.
    
  • Reconcile supplier statements regularly and resolve outstanding issues promptly.
    
  • Support procurement in evaluating vendor performance in relation to financial transactions.
    
  
  
• Expense and Petty Cash Management
  
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  • Review staff petty cash and reimbursement requests for completeness and compliance with policy.
    
  • Ensure all petty cash transactions are properly recorded and supported by receipts.
    
  • Post expense journals and maintain clear records for audits.
    
  
  
• Record Keeping and Financial Controls
  
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  • Maintain orderly and secure filing of all payable documents (invoices, vouchers, payment proofs).
    
  • Assist in month-end and year-end closing processes by providing reconciliations and accruals.
    
  • Support internal and external audits by providing required payment documentation and schedules.
    
  • Ensure compliance with hospital financial policies, donor regulations (if applicable), and statutory requirements.
    
  
  
• Reporting
  
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  • Prepare monthly accounts payable aging reports and highlight overdue accounts.​
    
  • Assist in preparing cash flow forecasts by providing accurate expenditure and payment projections.​
    
  • Contribute to financial reports and management updates on payables and expenditures.
    
  
  

Key Performance Indicators (KPIs)

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• Timeliness and accuracy of supplier payments.
  
• Zero unauthorized or duplicate payments.
  
• Up-to-date supplier reconciliations.
  
• Compliance with hospital payment policies and audit requirements.
  
• Positive supplier relationships and minimal payment disputes
  
• All transactions are posted to the computerized information system and filed appropriately within 1 week of the relevant transaction
  

Qualifications

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• Bachelor’s Degree in Management, Accounting, Finance is an added advantage
  
• Must have completed CPA Part III (CPA Finalist)
  
• Minimum of 2 years’ experience in payables accounting, preferably in a hospital or service industry.
  
• Proficiency in accounting software (QuickBooks and Integrated ERP systems).
  
• Experience in Inventory management is an added advantage
  
• Strong attention to detail and accuracy.
  
• Good organizational and time management skills.
  
• Integrity, confidentiality, and professionalism.
  
• Strong interpersonal and communication skills.
  
• Proficient in Microsoft Excel and General IT literacy.
  
• Ability to work under pressure and meet deadlines.
  
• Honest and trustworthy.
  
• Team player with a positive attitude.
  
• Analytical and solution-oriented.
  
• High level of accountability and transparency
  
• Readiness to comply with policy and statutory requirements
  

How to Apply
If you are up to the challenge and possess the necessary qualification and experience kindly send your application letter, CV, and copies of relevant certificates to only quoting the job title on the email subject (Junior Accountant (Payables)) to hr@stcrispinhos.org on or before 7th November 2025.
NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying.