OPERATIONS ASSISTANT
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Job summary
Assist in overseeing daily business operations to ensure smooth workflow
Min Qualification:
Diploma
Experience Level:
Entry level
Experience Length:
1 year
Language Requirement:
English
Working Hours:
Full Time - 9 to 5
Applicant Location:
Kenya
Job descriptions & requirements
JOB TITLE: OPERATIONS ASSISTANT
NATURE OF JOB: FULL TIME
SALARY: KSHS. 18,000-20,000
JOB LOCATION: KISUMU
DUTIES AND RESPONSIBILITIES
Operational Support
- Assist in overseeing daily business operations to ensure smooth workflow
- Coordinate activities across departments to support operational efficiency
- Monitor ongoing tasks and ensure deadlines are met
- Identify operational challenges and escalate issues where necessary
Administrative Duties
- Provide general administrative support including filing, scheduling, and documentation
- Maintain organized records of operational activities and transactions
- Manage office correspondence including emails, phone calls, and internal communication
- Support procurement processes and inventory tracking where required
Reporting & Documentation
- Prepare daily, weekly, and monthly operational reports
- Compile and analyze data to support decision-making
- Maintain accurate records and ensure proper documentation of processes
- Assist in preparing presentations and business reports
Systems & Office Software Use
- Utilize office software (e.g., MS Word, Excel, PowerPoint) for reporting and data management
- Maintain spreadsheets, trackers, and databases
- Ensure data accuracy and confidentiality
Communication & Coordination
- Liaise with internal teams to ensure smooth communication and workflow
- Support management in implementing operational plans
- Communicate updates, issues, and progress reports effectively
Leadership & Team Support
- Provide guidance and support to junior staff when necessary
- Promote teamwork and a positive work environment
- Assist in supervising tasks and ensuring adherence to procedures
KEY REQUIREMENT SKILLS AND QUALIFICATION
- Diploma or Degree in Business Management or a related field
- At least 1 year of experience in an administrative role within a fast-paced environment
- Proficiency in office software (MS Office Suite or equivalent)
- Strong organizational and multitasking skills
- Good leadership and team coordination abilities
- Excellent communication and interpersonal skills
- High level of attention to detail and accuracy
- Ability to work under pressure and meet deadlines
HOW TO APPLY
- If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
- Interviews will be carried out on a rolling basis until the position is filled.
- Only the shortlisted candidates will be contacted.
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