Procurement Manager

Department: Supply Chain

Location: Emali, Kenya

Reports to: Group Head of Procurement

Key Responsibilities:

Strategic Planning

• Assists in the development and implementation of GZI’s procurement strategies, manuals, policies and procedures to ensure an efficient, best practice, and commercially focused procurement function.

• Ensures strict adherence to GZI’s procurement policies and procedures

• Coordinates the analysis and monitoring of current and future procurement requirements, and prepares to support the achievement of corporate objectives and targets

• Engages with the business to identify the key procurement priorities and ensure that purchases are made at competitive prices.

Procurement Operations

• Enforces a short turn-around time for processing Requisitions and Purchase Orders

• Monitors to ensure an up-to-date database of qualified vendors and suppliers of goods and services to the company

• Implements sourcing processes, Request for Proposals (RFP) compilation, evaluation of suppliers’ responses and negotiation with suppliers including long-term purchasing agreements.

• Manages key supplier relationships to deliver excellent operational performance in cost, service, and quality

• Monitors to ensure that delivered goods are inspected to conform with the specifications of the order

• Implements the processes for reviewing contracts, supplies, and vendors, ensuring that maximum value for money benefits are achieved

• Facilitates and monitors all international procurements from order to delivery

• Assists in developing and implementing new purchasing strategies to deliver ongoing cost reductions and process simplification

• Manages and fosters good relationships with relevant government agencies to ensure prompt delivery of procured commodities.

Stakeholder Engagement

• Liaises with Engineering and Production Departments for materials requirements and specification

• Liaises with Accounts to ensure payments of supplied goods

• Instills Code of Integrity, Honesty and Trust in Suppliers

• Relates with Stores on Purchase, Inspection and Delivery of materials.

• Liaises with Key Personnel for the offloading and receipts of materials.

People Management

• Supervises, directs and evaluates assigned subordinate staff

• Handles subordinates’ concerns and problems, directs and schedules work

• Provides on-the-job coaching and direction to subordinates

Integrated Management System

• Documents, implements and maintains the requirements of the Quality, Food Safety,

• Environment, Health and Safety management systems.

Minimum Requirements:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration or related field.

• An MBA or relevant master’s degree will be an added advantage

• Minimum 7 years’ experience in procurement, preferably in a manufacturing environment.

• Professional certification (e.g., CIPS, KISM) is an added advantage.

• Strong negotiation, communication, and leadership skills.

• Proficiency in procurement software/ERP system