Accountants

Responsibilities

• Review documents and transactions in the organization to ascertain compliance, accuracy, relevance, and reasonableness of the transactions.

• Prepare and submit financial reports including weekly, monthly operating reports, financial statements, audit reports, inventory, and capital purchases.

• Ensure the transparency and efficiency of the organizations financial operations and to safeguard compliance with reporting guidelines.

• Assist in rent collection by sending arrears reminders and statements to tenants with missed payments.

• Perform tenant invoicing and billing using available company software.

• Prepare security deposit refund invoices in liaison with the Property Manager’s move-out report.

• Prepare tenant account analysis and reconciliations 

• Prepare Financial reports for the business and other stakeholders i.e. HHL tenants and Service Providers.

• Handle all activities related to Accounting and ensure they are stored in an Accounting System.

• Processing requisitions, receipts and other vital accounting activities.

• Banking reconciliations and related activities.

• Ensure VAT, PAYE, NHIF, NSSF and other tax returns are submitted on time.

• Analyze and monitor all receivable balances and proactively work to achieve weekly reduction in outstanding rent balances as per the agreed payment schedule.

• Prepare arrears cash collection targets for inclusion in weekly cash flow forecast.

• Coordinate weekly collections 

• Prepare arrears reports on a regular basis and keep a record of actions taken complemented with constant follow up with the tenants.

• Update the system with collections received.

• Manage the legal process for the recovery of debt, actively chases arrears accounts and takes the lead in reviewing the overdue tenant accounts.

• Update procedures and policies that ensure timely payments while maintaining a high level of tenant retention.

• Comply with Data Protection laws in respect of all tenants’ data.

Qualifications

• Certified Public Accountant (CPA- K) or its equivalent whether fully/part qualified.

• Minimum of 3 years’ experience in a similar role or equivalent in a financial institution.

• Bachelor’s degree in Finance, Accounting, or related fields from a recognized institution.

• The jobholder will have a demonstratable track record and prior experience working within a busy and effective collections, accounting or debt recovery function in a bank or real estate firm.

• Practical collections and debt recovery experience.

• Good working knowledge of Quick Books, General Ledger, Credit Monitoring and accounts receivable systems