ACCOUNTING OFFICER - PAYABLES

AutoXpress is the leading vendor of auto parts and accessories in East Africa with a network of over 89 branches across Kenya, Rwanda, Tanzania, Uganda and Zambia. It represents some of the best known global brands in the automotive sector, ranging from Bridgestone and Dunlop in the tyre sector to Bosch in the service parts sector.

THE ROLE

This position is instrumental in the proper functioning of the account’s payables section of the finance department and also providing support to various functions within the Finance department.

PRINCIPAL ACCOUNTABILITIES

 a) Posting supplier invoices ensuring company procedures are adhered to including verification of tax.

b) Process outgoing payments in compliance with company policies either manually, on the bank and ERP systems.

c) Assist in managing and tracking various instructions being sent to the bank. 

d) Carry out reconciliations of supplier accounts and other ledgers and resolve any queries that may arise

e) Prepare the supplier ageing report and preparation of payments 

f) Prepare various schedules as may be required and undertake review of reports as may be requested from time to time. 

g) Manage the computation, preparation and payment of various applicable statutory taxes within deadlines.

h) Be involved in the company’s annual budget process and periodic forecast reviews.

i) Assist in management of various regulatory matters such as insurance renewals, insurance claims, licences applications/renewals and such like. 

j) Liaise with relevant departments and third parties to resolve queries and general communication. 

k) Be involved in external and internal audits and assist where applicable to close out open items in a timely manner. 

l) Assist in document management and archiving of both physical and soft documents/records.

KEY COMPETENCIES

a) Accuracy and diligence 

b) Planning and organizing

c) Coping with pressure

d) Innovation and learning

EDUCATION, EXPERIENCE AND KNOWLEDGE

a) Bachelor’s degree in business related field.

b) ACCA / CPA or an equivalent qualification

c) Minimum of 3 years’ relevant experience

d) Strong reconciliation and controls review skills 

e) Computer literate with strong skills in Microsoft Office especially Microsoft Excel 

f) Working knowledge of SAP S/4 HANA will be an added advantage 

g) Good knowledge of Kenyan tax laws especially relating to withholding taxes and VAT