Accounts Admin Intern

1. Financial Support & Analysis

· Maintain and update financial records in accordance with company policies.

2. Contract & Compliance Management

· Assist in drafting and reviewing contracts, including NDAs, joint venture agreements, sales agreements, and lease/AMC contracts.

· Track contract renewals, ensuring timely follow-ups and compliance with terms.

· Maintain a database of clients, warranties, AMCs, and lease agreements.

· Coordinate with internal teams to ensure adherence to contract clauses related to support calls, preventive maintenance (PMs), invoicing, and payment terms.

· Share contract renewal updates on a weekly and monthly basis.

3. Procurement & Billing Coordination

· Follow up on procurement requests to ensure timely purchases and dispatch of client orders.

· Work with support and project teams to track LPO (Local Purchase Order) fulfillment and job card submissions.

· Assist in monitoring open LPOs and ensuring proper billing cycles.

· Prepare and maintain monthly open LPO reports with necessary follow-up actions.

· Coordinate PM follow-ups with the support team to ensure accurate and timely AMC billing.

4. Client & Support Coordination

· Provide support to clients regarding contract-related inquiries and issue resolution.

· Manage the BDT system for tracking contracts, LPOs, warranties, and billing cycles.

· Assist in issuing QSYS licenses based on agreed client terms.

· Handle coordination of VMS SMS bundle recharges, from quote approval to billing.

· Support team claim approvals and follow-up with payables for reimbursements.

· Facilitate the creation of new clients in Zoho Desk for task allocation.

· Track project handovers and ensure warranties are correctly set up in the system.

· Monitor POCs (Proof of Concept) and follow up with the sales team for closure.

5. Documentation & Reporting

· Maintain organized records of contracts, LPOs, invoices, job cards, and handovers (both physical and digital).

· Assist in proper filing of legal and company documents as guided.

· Assist in preparing reports related to contract renewals, procurement, and financial transactions.

· General office duties; data entry, filing and document management and reports summary.

· Performing any other tasks assigned from time to time.

Skills & Personal Attributes

· Bachelor’s degree (completed) in Finance, Accounting, Economics, or a related field.

· 6 months-1 year of prior internship experience in Finance, Accounting, or Contract Management. (Internship or volunteer experience counts)

· Excellent written and verbal communication.

· Strong analytical and problem-solving skills.

· Detail-oriented with strong time management skills to handle multiple tasks.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), proficiency in a financial software tool is a plus.

· High attention to detail and accuracy in working with financial data.

· Good communication, professionalism and interpersonal skills.

· Ability to work independently and collaboratively in a team.

· Understanding of basic financial principles and contract management processes