Accounts & Operations Executive

Job Title: Accounts & Operations Executive

Reports To: Finance Consultant Manager/Managing Director

Job Overview:

The Accounts and Operations Executive will provide basic bookkeeping and accounting support as well as oversee all administrative activities.

Duties and Responsibilities:

• Budgeting, petty cash management, and disbursements. 
• Bank and cash book reconciliation. Reconcile all bank and cash book financial discrepancies. Prepare documents for management accounts and bank reconciliations 
• Generate weekly reconciliation reports on petty cash, MPESA accounts, accounts  payables, and accounts receivables 
• Maintain proper financial records for auditing. 
• Prepare requisitions for suppliers’ payments and office supplies. Make payments to all suppliers on due time. 
• Prepare compliance documents. Prepare and File Statutory Returns; PAYE, NSSF, NHIF.Liaise with accounts for payroll, compliance & statutory requirements, and bookkeeping.  
• Keep office inventory and supplies records.
• Coordinate, plan, and facilitate office logistics including weekly and monthly meetings.
• Update daily, weekly and monthly worksheets for staff.
• Compile staff weekly and monthly reports.
• Welcome and direct visitors, coordinate meetings and appointments, and perform clerical tasks, like answering phones and responding to emails. 
• Deliver invoices & Delivery notes to clients for work done. Follow up with client payments.
• Manage staff welfare-leave, off, and sick days.
• Any other duties assigned to you by your supervisor from time to time. 

Qualifications and Skills

• Degree in a Business Course 
• Accounting education background preferably CPA 3
• At least 2 years of working experience in Bookkeeping and preparation of Tax/Statutory returns.
• 1-year experience working with SAGE/ Quickbooks accounting software
• Good interpersonal communication skills, and relationship building(Ability to work in a team environment).
• Leadership and Organizational  skills 
• Good command of the English language both written and spoken English; Effective use of written and spoken Kiswahili 
• Ability to interact clearly and effectively with team members 
• Demonstrated Attention to detail 
• A person of integrity and diligence 
• Technology Savviness 
• Proficiency in MS Office, PDF, and Google business suite