Assistant Accountant

Department: Finance

Reports To: Accountant

Direct Reports: None

JOB PURPOSE

The Assistant Accountant will be responsible for maintaining accurate financial records through meticulous bookkeeping. The position holder will provide support for financial statements, expense management, bank reconciliations, and tax compliance.

KEY RESPONSIBILITIES

1. Ensure accurate and timely posting of data into the accounting system i.e. receipts, payments, and journals.

2. Process payments and grants/donations, ensuring accuracy and appropriate approval with complete supporting documentation.

3. Maintain up-to-date debtor and creditor accounts within the system.

4. Timely and accurate preparation of invoices, debit notes, credit notes as well as filing them appropriately to ensure easy retrieval/reference.

5. Participate in the internal & external audit reviews as required in accordance with the audit plan through provision of the required information.

6. Generate financial reports for internal and external stakeholders.

7. Ensuring accurate and timely filing, and remittance of statutory deductions, including PAYE, NSSF, and SHA, in compliance with regulatory requirements.

8. Maintenance of the stock level records in the system including verification of values, preparing stock reports, and participating in stock taking.

9. Raising of local purchase orders in a timely and accurately as per the quotations.

10. Preparing monthly bank reconciliation statements for all the organizations bank accounts.

11. Participate in the preparation of year end society accounts.

12. Updating of the asset register.

13. Any other duties as may be allocated by the supervisor.

KEY OUTPUTS/ DELIVERABLES

• Posted receipts, payments, and journals accurately and promptly in the accounting system
• Processed payments and grants/donations accurate
• Continually updated debtors and creditors accounts in the system to reflect accurate and current information
• Processed customer invoices, debit notes and credit notes in a timely manner

JOB SPECIFICATIONS:

Academic and Professional Qualifications:

• Bachelor’s degree in accounting or an equivalent from a recognized university
• Minimum CPA II/Intermediate Level

Level of Experience

• At least 3 years’ experience in accounting in a busy financial environment preferably in a non-profit organization

Competencies

• Proficiency in accounting software, preferably Sage 300 and a strong understanding of GAAP
• Demonstrated report writing skills in English is required
• Computer literate with excellent knowledge of MS Excel
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills 
• A commitment to the mission and values of FDSA
• Knowledge of local tax and financial regulations