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Director - Finance and Administration


Medical & Pharmaceutical

KSh Confidential
3 weeks ago

Job Summary


Job Description/Requirements

About the project

Management Sciences for Health (MSH) is seeking a Director of Finance and Administration Advisor for a potential 5-year Integrated Pharmaceutical and Supply Chain Technical Assistance project in Kenya.

The project aims to ensure sustainable access to and appropriate use of quality-assured and affordable health commodities through a resilient and mature supply chain system and pharmaceutical regulatory services.

About your role as Director: Finance and Administration (DFA)

Our DFAs work closely with the project leadership team, reporting directly to the Chief of Party, they provide financial management and operations leadership, as well as contract and grant management support. They collaborate with the Chief of Party to ensure that project activities and management operations are implemented as per MSH mission, values, policies, standard operating procedures, and local laws and regulations, and to safeguard MSH's financial, contractual, and political integrity.

Never losing sight of the project goals, our DFAs take our value of Accountability to the next level! They are entrusted with implementing financial and operational functions that support the timely and effective implementation of the technical scope of work, and provide counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures.

How will YOU accomplish this?

As the Director: Finance and Administration you will be expected to provide authoritative leadership on all budget, expenditure monitoring, financial reporting and contract matters to ensure timely and effective implementation of the program's activities in Kenya. This includes oversight of procurement, grants, construction, logistics, human resources, accounting and finance, and records. You will be responsible for managing the contract budget and preparing financial reports for submission to USAID. You will ensure funds expended are compliant with USG regulations and policies and implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award. Specific areas of accountability will include:

Financial Management activities such as - Leading the annual budget development process which includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets. Pre-empting reporting requests from USAID and ensuring all information is readily available, accessible to those who need it, and accurate. Coordinating contract management activities, working with program staff, home office and partners to draft, manage and monitor implementation of contracts. Ensuring all program staff is trained on USAID Rules and Regulations and compliance with the Cooperative Agreement or Contract. Coordinating the execution of internal/external financial, operations, and program reviews or audits and ensure timely follow up to review or audit conclusions and recommendations. Managing the development of solicitations for project services; determine appropriate deadlines and scopes of work. Collaborate with the Corporate Contract Office in the development and revision of all contract templates. 

Administration activities such as -

Developing administrative processes which are compliant to both MSH standard processes and procedures and also those of USAID. Ensuring timely submission of administrative and financial reports to the team leader and corporate operations office as required. Taking accountability for project support staff, not only for their deliverables but also for performance management, career progression and capacity strengthening. Participating in project risk register development and implementation, and taking proactive steps to mitigate risks within operational functions.

This list is not exhaustive, and we would expect our DFA leaders to be both innovative and strategic in suggesting and implementing new methods to achieve the outcomes and impact desired by our client and needed by the people the project aims to serve.


What do you need to apply?

MSH employs people of passion, we seek those individuals who dream of a better world. We look for professionals who combine experience, local knowledge, and an understanding of international best practices. Individuals who share our values of treating everyone with respect while being equitable and holding all of us accountable to make an impact.

Specific requirements for this role are:

A dynamic leader, with proven credentials, and expertise in the design and implementation of effective and efficient finance and administration systems and processes. Considerable experience with USAID-funded projects preferably in Kenya. A thorough knowledge of USAID financial reporting and compliance requirements Proven leadership and capacity in negotiation and conflict management. Demonstrated experience of providing technical assistance to organizations and conducting training, with a passion for building teams, coaching, and mentoring both internally and externally.

From a practical point of view, you will have:

A masterâs degree in business administration, finance, and accounting or other relevant discipline or equivalent experience. Minimum of eight years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, logistics and/or human resource related matters for international development activities. Highly skilled in MS Excel. Fluency in English (required). Current authorization to work in Kenya.

What should you know about MSH?

Management Sciences for Health (MSH) is a global nonprofit advisory firm that provides governments, health organizations, and the private sector with the strategies, tools, and management support to effectively and efficiently deliver high-functioning health systems. With work in more than 40 countries across 5 continents, we advance knowledge and technology globally to support people locally to achieve health for all. From health ministry to community, private sector to civil society, as trusted advisors, we make the foundational changes that support the whole health system.

For more than 50 years, we have focused on the people at the heart of the health system. We help by supporting local professionals to deliver improvements in the societies where we partner. To do this MSH has committed to creating a diverse, equitable, and inclusive work environment in every country where we work. We welcome applications from all demographic groups, and are excited to grow teams that truly represent the diversity of Kenya. If you feel you have the required experience to assist MSH in implementing our vision, please submit your CV via our website www.msh.org.

Our history in Kenya

For more than 25 years, we have partnered with the Government of Kenya to strengthen its health system - from improving health financing to effectively implement programs that improve pharmaceutical and laboratory systems, health information, and the capacity of health care workers. More information can be obtained on our website .

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

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