Finance and Admin Officer

Financial Management

• Processing and reporting of Financial and other related management reports on a weekly, monthly, quarterly, and annual basis.
• Production and management of company budgets
• Reconciling the company’s bank statements and bookkeeping ledgers
• Managing income and expenditure accounts
• Inventory management and forecasting
• Generating the company’s financial reports using income and expenditure data
• Keeping a check on the company’s finances based on financial status
• Filing and remitting taxes and other financial obligations
• Initiating and managing financial and accounting software used by the company
• Petty Cash Management
• Preparation and payment of sales commissions.
• Creditors and Debtor management

Administration

• Anticipate the office needs and proactively handle administrative tasks, such as expense reporting, invoice processing, and file management
• Liaise with internal departments, external partners, and clients on behalf of the office. maintaining positive relationships and ensuring timely follow-up on action items
• Make travel arrangements, such as booking flights, taxis, and making hotel reservations.
• Reconcile hotel, air tickets & taxi expense reports and requesting for payments.
• Support event planning, including sourcing and booking venues and confirming attendance.
• Assist in tracking Nairobi office import logistics.
• Assist in all administrative procurement.
• Ensure proper filing systems are maintained.
• Managing office supplies and ordering new supplies as needed.
• Conduct research and gather information on various topics as required, providing insights and recommendations to support decision-making
• Ensure functionality of necessary office equipment, repair or replace damaged office equipment.
• Act as the primary point of contact for the Nairobi Office , managing incoming communications, scheduling meetings, and coordinating appointments.
• Prepare, collate and edit correspondence, presentations, and reports , maintaining confidentiality and professionalism at all times
• Handle confidential and sensitive information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
• General office management duties to support the Nairobi team and wider organisation, ensure all office operations bills/invoices are paid on time
• Any other task assigned by management

• Key Skills and Qualifications

  • Bachelor’s degree or Diploma in Accounting, Finance, Business Administration, or a related field
  • Relevant professional certifications e.g., CPA will be an added advantage
  • Minimum of 2 years of experience in a finance or accounting role. Audit Experience is an added advantage
  • Experience in operations management is a plus
  • Proven track record of managing financial processes and reporting