Finance and Administration Executive

Minimum Qualifications:

    • Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field

    • CPA or its equivalent

    • At least 5 years of relevant experience in finance and administration

Key Responsibilities

Accounting and Finance:

    • Prepare and report financial and management accounts on a weekly, monthly, quarterly, and annual basis

    • Perform daily bank reconciliations

    • Manage income and expenditure accounts, ensuring financial accuracy

    • Oversee inventory accounting and forecast requirements

    • Monitor the company’s financial health and ensure compliance with budget allocations

    • File and remit statutory taxes such as VAT, VAT Withholding, PAYE, NSSF, NHIF, and others in a timely manner

    • Prepare and process monthly payroll accurately and in compliance with statutory requirements

    • Calculate and disburse sales commissions

    • Handle creditors and debtors, ensuring timely reconciliations and payments

    • Review payment requests for accuracy and completeness, verify supporting documentation and appropriate budget codes

    • Prepare payment vouchers and oversee disbursement processes

    • Initiate online bank transfers, write and disburse cheques, and handle routine banking tasks

    • Maintain and organize financial records and supporting documents

    • Post transactions in the accounting system and ensure timely data entry

    • Prepare for and coordinate external audits

Administration:

    • Process and manage invoices efficiently

    • Ensure accurate order processing and timely delivery to clients

    • Monitor and manage payment of utility bills

    • Oversee the use and maintenance of organizational assets

    • Liaise with internal departments, clients, and external partners to ensure smooth communication and timely action

    • Track and coordinate import logistics

    • Manage procurement of office and operational supplies

    • Maintain organized and accessible filing systems

    • Monitor office supplies and replenish as necessary

    • Ensure all office equipment is functional and arrange for timely repair or replacement when needed

    • Perform any other duties as assigned by management