Finance and Administration Officer at Health and Economic Finance Development Consortium (HEFDC)

Job Description Health and Economic Finance Development Consortium (HEFDC) has evolved over the decades to what we are today: one of Africa’s leading providers of Consulting Advisory Services and Technical Support in Health and HIV/AIDS; Macroeconomic Development, Governance and Institutional Support; Training and Capacity Building, Research and Audit and Financial Services. We started our journey in as Economic Finance Development Consultants (EFDC) with the aim of supporting national and regional development initiatives across various sectors. Over the last three decades we have built a solid client base of governments and quasi-government entities, development agencies and private sector clients. Our evolution has been driven by the desire to remain responsive to the changes in the environments in which we operate. Our clients have included Global Fund, IFAD, WHO, EU, ACP, UNCTAD, COMESA, International Trade Centre, ILO, UNIDO, FAO, UNESCO, Government of Tanzania, EAC Secretariat, AMREF, SIDA, UNDP, World Bank, GoK, in sectors such as Health, Industrial Development, Trade, Tourism and Agriculture and Rural Development.Specific responsibilities of FAO, will include, but are not limited to: Responsible for the processing of financial transactions and the application of proper accounting principles and standards, internal controls and financial file management; maintenance of digital financial management system i.e. QuickBooks; generation of financial reports as is required and general support to project activities.Provide the Finance and Administration Manager (FAM) for the program and Grants Manager with the required financial reporting, while ensuring compliance with the requirements of donor award. Will conduct the day-to-day finance operations, including implementation of relevant HEFDC policies, procedures and systems, as well as preparing and submitting the monthly cash forecast to the FAM ensuring the Grants Manager and Senior Finance Officer are kept informed.Will produce and disseminate monthly financial performance reports against budget for use and verification by the Program Management Team before it is shared with the donor; this will be required to be done in a timely and accurate manner.Demonstrate a high level of professionalism and ethics when dealing with sensitive and confidential documents and information, and with co-workers and partners.Prepare cheque and journal vouchers, ensuring accuracy of account codes and completeness of supporting documents.Manage the process of clearing bills, payments, and vouchers, including a review and certification of supporting documentation to ensure it is compliant with local tax laws, as well as Donor and HEFDC financial management policy guidelines. RequirementsQualificationsAt a minimum, the Finance and Administration Officer should have the following: Master’s degree in Business Administration, Accounting, Finance, Human Resources, or other relevant fields.A Member of CPAK Kenya HolderA minimum of 5-7 years of experience in overall financial and administration operations of donor-funded activities (e.g. teams of human resource, logistics, grant/contract, and finance staff) of similar dollar value.Demonstrated financial management, analytical and computer skills, with emphasis on budgeting and financial analysis. Other Skills and Experience Knowledge and experience with accounting software packages for example the QuickBooksProficiency in Excel and other computer packages.Ability to prepare financial presentations and reports.Demonstrated personal and professional integrity with capacity to work effectively with teams, sub-recipients and clients.Excellent people skills at all levels, cultural sensitivity, ability to work well under pressure, ability to negotiate diplomatically, as well as the ability to work well in a multicultural and multi-disciplinary work environment.Demonstrated experience working with sub-recipients and clients, to ensure timely and quality financial reporting. LanguageFluency in English and Kiswahili