Finance & Procurement Assistant
BrighterMonday Consulting
Accounting, Auditing & Finance
Job Summary
As Finance assistant, you will be supporting both the financial and procurement functions within an organization by managing day-to-day tasks like preparing purchase orders, processing invoices, reconciling accounts, tracking expenditures, and ensuring compliance with company policies regarding spending and financial reporting, often working closely with various departments to facilitate smooth operations. As the Procurement manager, you shall manage suppliers and develop purchasing strategies which meet budgetary and other operational requirements of the company.
- Minimum Qualification : Diploma
- Experience Level : Mid level
- Experience Length : 2 years
Job Description/Requirements
• Monitoring the day-to-day financial operations within the company, such as invoicing, payroll, and other transactions.
• Documenting financial transactions.
• Submitting/presenting detailed reports to appropriate executives
• Researching and analysing financial reports and Providing insightful information and expectations to senior executives to help in long-term and short-term decision making
• Preparing payments to suppliers, government, payroll and other service providers through verifying documentation, and requesting disbursements.
• Complying with state, and local financial legal requirements by studying existing and new laws, advising management on needed actions, and enforcing adherence to requirements.
• Reconciling all financial discrepancies.
• Maintaining accounting controls by preparing and implementing policies and procedures. Maintaining financial security by instituting and enforcing, and following internal controls.
• Tracking the company's financial status and performance to identify areas for potential improvement.
• Seeking out ways of minimising financial risk to the company.
• Monitoring and managing stocks to ensure minimal Material Usage Variance. Creating robust controls in stock management.
• Supplier management: Conducting supplier pre-qualification, purchasing and supplier monitoring
• Stores Management: Receipt of PM & RM, stock management and issue to production. Systems Managed:
• Finance Management
• Stock Management
• Supplier management
• Cash & Petty Cash management
Qualifications: ( skills and competence)
• Certified Public Accountant
• Quick books proficiency
• Minimum diploma in Business Management or any other business related course
• Demonstrated experience in the implementation of financial and procurement management systems including the ability to operate accounting software, cash books, cash transfers, and different purchasing systems.
• Organizational skills and ability to multitask.
• Diplomacy and sensitivity when dealing with clients.
• Reliable and able to work under pressure and on own initiative following compulsory rules and procedures.
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