Human Resources Officer

Key Duties & Responsibilities

1. Recruitment & Staffing

   • Support end-to-end recruitment: draft and post job ads, shortlist candidates, schedule interviews. Jobs in Kenya - https://jobwebkenya.com/+2MyJobMag+2

   • Prepare employment contracts, appointment letters, and other documentation. MyJobMag+2atidi.africa+2

   • Conduct induction / onboarding for new hires and ensure they are oriented into the company policies and culture. atidi.africa+2MyJobMag+2

2. HR Policy & Compliance

   • Assist in the development, review, and implementation of HR policies and procedures. atidi.africa+1

   • Ensure compliance with Kenyan labour laws, statutory deductions, and regulatory requirements. Jobs in Kenya - https://jobwebkenya.com/+1

   • Maintain confidentiality of employee data and ensure secure filing systems (both physical and electronic). Doctors Without Borders

3. HR Administration & Records Management

   • Maintain personnel files with up-to-date information (e.g., contracts, performance appraisals, disciplinary records). atidi.africa

   • Update and manage HRIS (Human Resources Information System) / HR database. hahu.jobs+1

   • Manage leave records, attendance tracking, and other time-off processes. MyJobMag

4. Performance Management

   • Assist in performance appraisal processes: set objectives, track evaluations, and document feedback. Doctors Without Borders

   • Support performance improvement plans and counsel employees where needed.

5. Employee Relations & Welfare

   • Act as a point of contact for employees’ queries, grievances, and disciplinary matters. MyJobMag

   • Participate in conflict resolution, mediate when necessary, and foster a positive work environment. hahu.jobs

   • Coordinate employee welfare activities, team-building efforts, and recognition programs. Corporate Staffing+1

6. Payroll & Benefits Support

   • Collaborate with Finance to ensure accurate payroll inputs (attendance, leaves, deductions). MyJobMag

   • Help administer employee benefits (e.g., medical cover, pension). Corporate Staffing+1

   • Prepare statutory submissions (e.g., NHIF, NSSF) and comply with legal deductions. Jobs in Kenya - https://jobwebkenya.com/

7. Training & Development

   • Assess training needs and coordinate capacity-building programs. atidi.africa

   • Support career development initiatives and succession planning.

8. Reporting & Analytics

   • Prepare monthly/quarterly HR reports (e.g. headcount, turnover, leave, disciplinary cases). Jobs in Kenya - https://jobwebkenya.com/+1

   • Analyze HR metrics and propose improvements to HR processes.

9. Offboarding

   • Manage exit procedures: exit interviews, clearance, handover, and final settlement. Doctors Without Borders

   • Ensure revocation of access, return of company assets, and proper documentation.

     
     

     Qualifications & Experience

   • Bachelor’s degree in Human Resource Management, Business Administration, or a related field. MyJobMag+1

   • 2–5 years of relevant HR experience (or more, depending on the organization). Jobs in Kenya - https://jobwebkenya.com/+1

   • Experience in HRIS / HR database management. Corporate Staffing

   • Knowledge of Kenyan labour law and statutory requirements. Jobs in Kenya - https://jobwebkenya.com/

   • Membership or certification is a plus (e.g., IHRM Kenya / CHRP). Corporate Staffing

   • Strong communication, interpersonal, and problem-solving skills.

   • High level of integrity, confidentiality, and professionalism.

   Competencies / Skills

10. Excellent organizational skills and attention to detail.

11. Ability to handle multiple tasks and prioritize effectively.

12. Good negotiation and conflict-resolution skills.

13. Proficiency in Microsoft Office (Word, Excel) and HR software.

14. Ability to work independently and in a team.

Working Conditions

• Office-based role in Machakos.

• Standard working hours, with occasional need to work extra hours (e.g., during recruitment drives or performance appraisal cycles).

• May involve coordination with multiple departments (Finance, Admin, Operations).