Payroll Clerk (Sotik, Bomet County)
BrighterMonday Consulting
Accounting, Auditing & Finance
Job Summary
We are seeking a meticulous and detail-oriented Payroll Clerk to join our Hr department. The Payroll Clerk will be responsible for the accurate and timely processing of payroll for estate employees, ensuring compliance with company policies, relevant legislation, and the terms of the collective bargaining agreement. This role requires strong organizational skills, a high level of accuracy, and the ability to handle confidential information with discretion.
- Minimum Qualification : Bachelors
- Experience Level : Mid level
- Experience Length : 3 years
Job Description/Requirements
Payroll Processing:
o Collect, verify, and input employee data including new hires, terminations, transfers, and changes in pay rates, allowances, and deductions into the payroll system.
o Accurately calculate wages, overtime, bonuses, commissions, and other earnings based on attendance records, work hours, and applicable pay scales outlined in the collective bargaining agreement.
o Process statutory deductions (e.g., PAYE, NSSF, SHIF) and other authorized
deductions (e.g., union dues, loan repayments) accurately and in compliance with legal requirements and the CBA.
o Prepare and process payroll reports, including pay slips, summary reports, and statutory returns.
o Ensure timely and accurate disbursement of salaries through various methods (e.g., bank / sacco transfers).
Compliance and Record Keeping:
o Maintain accurate and up-to-date employee payroll records, both physical and electronic, ensuring confidentiality and security.
o Stay informed about changes in labour laws, tax regulations, and the terms
of the collective bargaining agreement that impact payroll processing.
o Ensure compliance with all relevant statutory requirements and internal payroll policies and procedures.
o Prepare and submit statutory deductions and returns to relevant authorities (e.g., KRA, NSSF, SHIF) within the stipulated deadlines.
o Assist with internal and external audits related to payroll.
Employee Support:
o Respond to employee inquiries regarding payroll matters, including wages, deductions, and pay slips, in a timely and professional manner.
o Investigate and resolve payroll discrepancies and errors promptly and accurately.
o Provide employees with necessary payroll-related documentation and information.
Other Duties:
o Contribute to the development and improvement of payroll processes and procedures.
o Perform other related duties as assigned by the HR .
Qualifications and Experience:
- Bachelors degree in Accounting, Finance, Human Resource Management, or a related field.
- Proven experience as a Payroll Clerk (3 years), preferably within a unionised environment.
- Strong understanding of Kenyan labour laws, tax regulations, and statutory deductions.
- Familiarity with collective bargaining agreements and their application in payroll processing.
- Proficiency in using payroll software and MS Office Suite (especially Excel).
- Excellent numerical skills and attention to detail.
- Strong organizational and time management skills with the ability to 1 meet deadlines.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and exercise discretion.
- High level of integrity and ethical conduct.
- Membership in a relevant professional body (e.g., ICPAK /IHRM).
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