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Principal Accountant

Kenya National Commission for UNESCO

Accounting, Auditing & Finance

Government KSh Confidential
New
2 weeks ago

Job Summary

The Principal Accountant is responsible for the prudent management of the Commission’s financial resources and providing accurate and timely financial information for decision support by both management and the Board.

  • Minimum Qualification:Bachelor
  • Experience Level:Senior level
  • Experience Length:8 years

Job Description/Requirements

The Kenya National Commission for UNESCO is a State Corporation established under the KNATCOM Act of 2013 (Revised 2014), to promote Kenya’s national interests in UNESCO and UNESCO’s international interests in Kenya, regionally and globally in the areas of education, sciences, culture, and communication and information.

To enable it to fulfil its mandate, the Commission wishes to recruit dynamic, result-oriented, and self-driven persons to fill the following vacant positions specifically under the terms and conditions advertised:

JOB SPECIFICATIONS AND PERSON SPECIFICATIONS FOR VACANT POSTS

13. PRINCIPAL ACCOUNTANT –GRADE KNC 5-1 POST
Job Title
Principal Accountant
Grade
KNC 5
Place to Work
Nairobi
Reports To
Manager, Finance & Accounts
Purpose of the Job
The Principal Accountant is responsible for the prudent management of the Commission’s financial resources and providing accurate and timely financial information for decision support by both management and the Board.
Remuneration
Gross pay Ksh. 192,896.00 – 243,465.00
Leave allowance –30% Basic Salary
Medical Allowance – As per KNATCOM Medical Scheme
Group Life & Accident Cover - As per KNATCOM Medical Scheme
Terms
Permanent and Pensionable

a) Job Description
The Principal Accountant is responsible for developing financial system and implementing sound financial policies, systems, procedures and internal controls in compliance with Statutory Regulations and International Accounting Standards and communication of the financial policies, strategies, and plans and ensure their evaluation thereof.

I. Revenue Collections & Managements
i. receipting of cash received;
ii. posting revenue collected in the cashbook in a timely manner;
iii. prepare revenue reports to ascertain the total revenue collected;
iv. mobilize, negotiate and source for funds for the Commission; and
v. devise new revenue sources.

II. Budgeting and Budget Control
i. formulate and interpret the budget and finance policies and coordinate the preparation of the annual budget plans, and establishment of proper internal financial controls;
ii. develop budgeting and financial instruments and submit to the relevant and authorized Offices in good time and provide follow up activities as may be required;
iii. prepare annual estimates of revenue and expenditure (annual budget) coordination of the budget process;
iv. authorization of expenditure;
v. maintenance of vote book;
vi. process funds transfers within the approved financial policy and regulations manual;
vii. regular feedback to cost centres on their expenditure;
viii. prepare monthly, quarterly and annual treasury reports;
ix. perform budget monitoring and reporting; and
x. provide regular communication to the Secretary General/CEO on key financial and budgetary matters.

III. Records & Accounting
i. maintain a chart of Accounts and classification of accounting transactions;
ii. ensure compliance with all financial legal and regulatory requirements;
iii. manage the payment system by ensuring adequate controls in verification examination of payment vouchers and settlements of trade payables as they fall due;
iv. ensure payments and transfers are done in the most efficient manner without loss to the Commission;
v. monitor, guide and advice on appropriate and accurate bookkeeping;
vi. manage the Commission’s imprest account and ensure timely surrenders;
vii. process tax returns and other statutory contributions to ensure compliance;
viii. manage the organization’s accounting calendar;
ix. prepare monthly, quarterly and annual Financial Statements and management reports for executive Management, Board and Stakeholder;
x. prepare monthly, quarterly and annual Management Reports for Board;
xi. maintain cheque books and cash book records in accordance with accounting regulations;
xii. reconcile all collection and operation accounts held by the Commission with respective banks;
xiii. prepare monthly bank reconciliation status report;
xiv. oversee proper maintenance, storage and security of financial and accounting documents;
xv. liaise with all external Auditors for System and Final Accounts Audit;
xvi. manage Commission’s debts; and
xvii. prepare monthly, quarterly and annual treasury reports.

IV. Management of Working Capital
i. monitor cash flow and oversee the Commission financial performance against the budget and operational requirements;
ii. manage cash flow and forecasting, and control the commitment of funds and expenditure trends, in line with existing regulations;
iii. prepare weekly cash-flow reports;
iv. prepare cash-flow forecasts with cash need requests; and
v. maintain asset register.

vi. Preparation of the Financial Statements
i. process journals to correct errors;
ii. review bank and cash reconciliations;
iii. reconcile and close all General Ledger accounts of the Commission monthly; and
iv. generate financial statements.

vii. Investment
i. perform cash use projection;
ii. identify suitable investment options;
iii. process funds transfer for investments;
iv. monitor investments portfolio against cash requirements; and
v. generate investment reports to management and the Board.

b) Duties and Responsibilities
Duties and responsibilities will entail:

i. developing and installing effective financial management systems and procedures aimed at improving Financial reporting and accounting through
ii. effective accounting;
iii. implementing an effective accounts payable system aimed at ensuring efficiency and adequate internal controls are embedded in payment system;
iv. enforcing reconciliation of trade payables and Revenue cash book accounts in conformity with the laid down Financial regulations;
v. interpreting of financial policies for sound accounting principles, practices and control and management of PAYE, VAT and other statutory deductions. overseeing all organizational transactions with banks, KRA and other institutions;
vi. overseeing payment and submission of statutory deductions ensuring all statutory deduction are remitted by 10th of the following month;
vii. vii. reviewing reconciliation of creditors ledger, debtors ledger, general ledger and cash book accounts in conformity with the laid down Financial regulations;
viii. overseeing the proper maintenance, storage and security of financial and accounting documents in order to ensure that they are properly filed, secured and readily accessible for action;
ix. ensuring all payments and receipts conform to relevant government circulars and accounting regulations;
x. ensuring accurate charging and monitoring posting of payments to correct account numbers;
xi. reviewing prepared monthly tax returns to ensure compliance with periodic tax payments, information reporting and other statutory requirements as well providing advice to Management on the effective strategies for minimizing tax liability;
xii. ensuring reconciliation of imprest accounts and preparation of recovery reports;
xiii. ensuring proper maintenance, storage and security of financial and accounting documents in order to ensure that they are properly filed, secured and readily accessible for action;
xiv. compiling of the overall bank reconciliation status report;
xv. preparing Quarterly Financial and Annual financial reports in accordance with IFRS and in line with provisions set out by relevant policies from Treasury;
xvi. ensuring timely preparation of responses on management reports for all systems and financial audits by liaising with various line managers/Heads of Departments to support evidence on issues raised;
xvii. ensuring all financial transactions are processed and accounted for in the General Ledger and exceptional items are resolved timely;
xviii. preparing of Annual estimates in line with strategic plan and the treasury circulars for manager’s review;
xix. participating in preparation of Departmental Budget, work plans and procurement plans; and
xx. any other duties as may be assigned.

c) Requirements for Appointment
For appointment to this grade, an officer must have:

i. a minimum of eight (8) years relevant work experience with at least three
(3) years in supervisory role;
ii. a minimum of Master’s Degree in Commerce, Business Administration, Business management (Finance or Accounting option) or other relevant and equivalent qualifications from a recognized institution;
iii. Bachelor’s Degree in Commerce, Business Administration, Business management (Finance or Accounting option) or other relevant and equivalent qualifications from a recognized institution;
iv. certified public accountants (CPA K) examination or ACCA affiliate exams.
v. membership in good standing of the institute of certified public accountants of Kenya (ICPAK) or any other recognized professional body;
vi. demonstrated results in work performance;
vii. shown merit and ability as reflected in work performance and results;
viii. management course lasting not less than four (4) weeks from a recognized institution;
ix. proficiency in computer applications; and proven interaction with finance/accounting application/software.
x. Conversant with finance ERP;
xi. Conversant with the Public Finance Management Act.

d) Key Competencies and Skills

i. Communication skills,
ii. Problem solving skills,
iii. Analytical skills,
iv. Critical thinking, ,
v. Interpersonal and Negotiation skills,

HOW TO APPLY

1. Access and apply online via KNATCOM website at www.unesco.go.ke/careers
For details of the job description and skills, please visit the Commission’s website: www.unesco.go.ke/careers
All applications should reach the Commission on or before 13th October 2022 at 5.00 pm.

Note:
(i) Only shortlisted and successful candidates will be contacted.
(ii) Kenya National Commission for UNESCO is an Equal Opportunity Employer.
(iii) Successful candidates will be required to fulfill the requirements of Chapter Six of the Constitution.

SECRETARY GENERAL/CEO
Kenya National Commission for UNESCO
KNATCOM IS ISO 9001:2015 CERTIFIED

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