Resourcing Administrator at Crown Agents Ltd

Job Description

(adsbygoogle = window.adsbygoogle || []).push({}); Working side by side with governments and people across the world we help countries to perform better/ We are an international development company that partners with governments, aid agencies, NGOs and companies in nearly countries. Taking on clients’ fundamental challenges, we make lasting change to the systems and organisations that are vital for people’s well-being and prosperity. We bring an agile and resourceful approach to complex development issues. What we do We help countries grow their economies, strengthen their health systems and improve financial management. We do this by providing consultancy and training in health systems strengthening, trade and growth, public private partnerships, public financial management and governance. We are one of the world’s leading experts in public procurement and supply chain management. Local solutions We are a stakeholder in the development and performance of the countries we work in. We have worked with many of our client countries for several decades. We have permanent offices in 22 countries and presence in another 18 through our project offices and representatives. Our history and status We are a limited company owned by a non-profit-making foundation. The Crown Agents Foundation is our sole shareholder and oversees our ethos and activities. The Crown Agents Board is responsible for the company’s corporate governance. We have subsidiaries in 12 countries, including Crown Agents USA Inc, Crown Agents Japan KK. We were founded in and operated as a British statutory corporation for many years before being privatised in . Crown Agents Limited is registered in England and Wales No. . We’re proud to be a member of Social Enterprise UK, the membership body for UK-based social enterprises and the leading global authority on social enterprise.

Main Job Purpose

This role is responsible for supporting the Business to win and deliver projects by providing resourcing admin support for a number of key resourcing processes, primarily contributing, amongst other tasks, to the due diligence process, by liaising with relevant stakeholders to carry out necessary checks. The postholder will also be responsible for the advertising and posting of roles and the maintenance of the Lumesse applicant tracking system.

Main Role Responsibilities

Due diligence

Responsible for liaising with the Resourcing team and Business Stakeholders to complete the due diligence process on all contractors whom we are in negotiations with for potential opportunities. Responsible for co-ordinating with candidates to obtain relevant documentation (e.g., references, professional qualifications) to ensure compliance with the due diligence process. Responsible for following-up with candidates in a timely manner to obtain any additional/pending information. Responsible for liaising with the Resourcing team and Business Stakeholders on any negative due diligence outcomes and inform a contractor of the outcome of the due diligence process. Responsible for ensuring that necessary approvals are obtained at key stages during the due diligence process in a timely manner. Responsible for providing regular and timely status updates to recruiters on the due diligence process for a particular candidate, and for flagging any potential challenges. Keep track of Due Diligence that are coming to an end and renew as necessary.

Database management

Ensuring the DD and Job profiles are recorded correctly and timely on the appropriate systems and workflow trackers. Responsible for ensuring that all documentation relevant to the due diligence process is uploaded and maintained in a timely and accurate manner, for reference and compliance purposes. Create and maintain pools of candidates for Clusters on Lumesse as directed by other members of the Resourcing team.

Resourcing/Advertising /Job posting/Contracting

Ability to use Applicant Tracking Systems, such as Lumesse/ Linkedin to assist with resourcing. Advertising roles on internal and external job portals and managing the response when required. Responsible for supporting project teams to develop pen-portraits and formatting CVs to be included in EOI and/or RFP responses, if required Assisting with arranging interviews if needed from the Resourcing team on certain projects. Support to the Payroll and Contracts Manager to create contracts as and when required.

Requirements

Secondary level education standard or equivalent working experience Experience of coordinating due diligence process Experience of recruitment either in house(preferred) or agency (desirable)