Senior Accountant-Payables

1. JOB INFORMATION

Job Title: Senior Accountant-Payables

Division: Corporate

Department: Finance

Section: Treasury

Reports to: Assistant Manager, Treasury

Work station: Head Quarters

Direct Reports: Payable accountants, Assistant Payables Accountant

Indirect Reports: N/A

2. JOB PURPOSE

This position is responsible for the overall management of the Payables Ledger and ensures proper accounting is achieved. Additionally, ensures all the necessary accruals for the month are done, reconciliation of vendor accounts, posting of vendor invoices, charging of all corporate expenses to respective cost centres.

3.  MAIN RESPONSIBILITIES OF THE JOB

Managerial Responsibilities:

a) Coordination and management of Vendor accounts handling to ensure payments and processing of transactions is accurate and timely.

b) Review of vendor reconciliations performed by Payable and Asst Payable Accountants

c) LPO management, good receipt and invoice management on SynerTrade.

Operational Responsibilities:

d) Preparation of payment proposals / runs for vendors and ensure all payments are processed by the 25th of every month (as per the specific accounts allocated)

e) Preparation of payments for all foreign payables, utilities and other accounts allocated.

f) Ensure all monthly corporate vendor invoices are posted by the 1st working day of the following month.

g) Perform a full review of the outstanding LPOs and ensure all necessary accruals are done before the ledgers close on the 1st working day of the new month.

h) Perform full monthly reconciliation of the vendor accounts allocated by the 25th of every month and filling in shared folder. Any reconciling items to be cleared and ensure no aged items beyond 3 months in the accounts.

i) Update supplier’s master data record on the ERP system to facilitate efficiency and effectiveness in the management of supplier payments

j) Perform checks on all vendor invoices before posting and payment for accuracy, validity of claims, tax legislation compliance, approval limits adherence, DOA and other company policies

k) Ensuring recurrent corporate expenditure such as utilities, telephone, security, shared services, outsourced services, IT etc. are fully captured and allocated on a monthly basis as per agreed allocation criteria to relevant cost and profit centres. Any accruals necessary are done as required.

l) Ensure accurate capture and accrual of Advertising & Promotion costs before closure of the monthly ledger.

m) Prepare monthly reconciliation schedules on the allocation Balance sheet accounts and GL.

n) Ensure all foreign vendor and one-time accounts have been allocated before close of the month.

4. KNOWLEDGE, SKILLS AND EXPERIENCE

Minimum level of academic and professional qualification required to perform effectively in the role

a) Degree in a Business related filed from a recognised institution.

b) CPA (K)

Minimum level of experience required to perform effectively in the role

Five (5) years of relevant work experience from a reputable organisation

5. WORKING RELATIONSHIPS

Internal customers

a) All departments & Toyota Kenya branches

b) CFAO Kenya and other group Companies in Kenya

c) CFAO International, TTC , AMS and other group companies

d) Internal Auditors

External Customers

a) Dealers /TKASC

b) suppliers (local and foreign)

c) KRA

d) External Auditors

6. COMPETENCIES

Technical

a) Knowledge of relevant legislation i.e. tax laws

b) Knowledge of professional standards i.e. IFRS

c) Computer literacy i.e. MS office, SAP/ERP

Functional

a) Report writing skills

b) Presentation skills

c) Communication skills

Behavioral

a) Innovation - Ability to come up with new and better ways of working to improve efficiency and effectiveness

b) Time management - Ability to use time effectively and efficiently

c) Interpersonal skills - Ability to build rapport and constructive and effective relationships with colleagues and customers

d) Customer focus - Establishes and maintains effective relationship with both internal and external customers, to gain their trust and respect

e) Ethics and values - Adheres to an appropriate and effective set of core values and beliefs, and in alignment with the TKEN values

f) Integrity and trust - Trusted individuals who can present the unvarnished truth in an appropriate and helpful manner, keeps confidence, admits mistakes, doesn’t misrepresent themselves for personal gain