Executive Secretary

JOB SUMMARY

Job specificationFor appointment to this position, one must have:-KCSE Certificate (C-) with at least (C-) in English;Typewriting III (50 w.p.m);Office Management III;Business English III;Secretarial Studies II;Commerce II;Shorthand III (120 w.p.m);Office Practice II;The above qualification should be from KNEC.Proficiency in Microsoft Office programs;Master’s Degree in the relevant field;Exemplary work performance; andThree (3) years’ experience as Executive Secretary IIJob DescriptionReporting to the Head of Department, duties and responsibilities will include: -Preparing and booking all meetings for the officer to whom assigned;Operating and managing Office Float for the officer to whom assigned;Ordering and controlling office stationery for the office;Managing, administering and coordinating all in-coming and out-going mails/correspondence;Booking appointments/updating and maintaining the Diary for the officer to whom assigned;Public relations/Front desk operation for the officer to whom assigned;Filing/Retrieval and maintaining of records for the office;Acting as Secretariat to some meetings;Supervising staff under him/her; andAny other duties that may be assigned/directed by the immediate supervisorApplication Guidelines for the advertised vacanciesApplicants are advised to adhere to the following guidelines when submitting their applications:Applicants must attach five (5) applications for employment, copies of all supporting documents including academic and professional certificates, transcripts, testimonials and where applicable evidence of publications, awards, professional memberships, grants, conference papers, workshops/trainings, supervision, linkages and community service, leadership and management roles; and any other relevant credentials.Applicants are required to give names, addresses and contacts of three (3) referees.Clearly indicate the Job Reference Number and the position applied for on the envelope containing the application documents.Detailed information on the Advertised position including the duties, responsibilities and minimum requirements may be obtained from the University website:Only shortlisted candidates will be contacted and will be required to present original documents.Applications for the positions should reach the Vice-Chancellor on the address indicated below

REQUIRED SKILLS

Office administration, management, Secretarial work, Office reception, Meeting preparation

REQUIRED EDUCATION

Vocational school