ADMINISTRATIVE ASSISTANT
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Job summary
On behalf of our client, we are seeking a highly organized and customer-focused Administrative Assistant to provide administrative and clerical support to ensure smooth day-to-day office operations.
Min Qualification:
Diploma
Experience Level:
Entry level
Experience Length:
2 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
Recruiter: Human Capital Outsourcing Limited (On behalf of our Client)
Industry: Poultry Farming | Food Processing | FMCG
Location: Thika, Kenya
Employment Type: Full-Time
Department: Administration
Reports To: Human Resource & Administration Officer
Position Overview
The successful candidate will coordinate office activities, maintain records, support procurement and logistics, manage correspondence, and provide
excellent front-office and administrative services to internal and external stakeholders.
Key Responsibilities
- Receive visitors and manage front office operations.
- Handle incoming calls, emails, and correspondence.
- Maintain office filing systems and records.
- Prepare reports, letters, and administrative documents.
- Schedule meetings and coordinate appointments.
- Organize travel and accommodation arrangements.
- Manage office supplies and stationery inventory.
- Support procurement of office requirements.• Coordinate courier and document dispatch services.
- Maintain office cleanliness and facilities.
- Assist in organizing meetings and company events.
- Support HR administration and employee records.
- Prepare administrative reports for management.
- Maintain confidentiality of company information.
- Coordinate vehicle and office asset records.
- Perform any other duties assigned by management.
Qualifications & Experience
- Diploma Business Administration.
- Office Administration Qualification.
- Two Years Experience Required.
- Office Management Skills.
- Microsoft Office Proficiency.
- Report Writing Skills.
- Records Management Experience.
- Customer Service Skills.
- Communication Skills Required.
- Organizational Skills Required.
- Computer Literacy Required.
- Professional Telephone Etiquette.
Key Competencies
- Office Administration
- Records Management
- Customer Service
- Communication Skills
- Time Management
- Organizational Skills
- Report Writing
- Problem Solving
- Confidentiality
- Teamwork
- Attention to Detail
- Professionalism
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