Administrative Assistant
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New
Job summary
Our client is, a leading European-based technology group for construction services. With its approximate 86,000 employees worldwide and over 11,000 projects with annual output of around EUR19 billion is the ideal employer for people who want to work for progress rather than waiting for it. For those who relish new challenges every day, have creative ideas to offer, who think ahead and take action.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
4 years
Job descriptions & requirements
Tasks
▪ Reception services: Attend to visitors queries and provide general information on the company as appropriate, receive calls on behalf of the company and direct them accordingly.
▪ Facilitate an effective working environment by ensuring that all essential services (utilities, internet, telephone) supplies, stationery and amenities are available to staff and visitors as needed.
▪ Facilitate incoming and outgoing correspondence including distribution of incoming mails to relevant staff, timely sending of outgoing correspondences, scanning, photocopying, and archiving of documents as needed.
▪ Facilitate travel needs of staff and visitors as needed in collaboration with the office drivers.
▪ Coordinate the travel and accommodation of foreign staff and visitors to Kenya in conjunction with the head office. This includes air tickets, travel visas, airport transfers, accommodation, and any other visitor requirements.
▪ General office management: Oversee office cleaning, security in the office including keeping custody of spare keys and maintenance of first aid kit.
▪ Facilitate meetings and ensure adequate amenities are in place.
▪ Keeping diaries, manage staff appointments.
▪ Any other duties as assigned by management.
Qualifications:
● University Degree in Business Administration or any related field from a recognized institution.
● Min. 4 years working experience in a busy environment.
Knowledge and Skills:
● Meticulous attention to detail.
● Excellent command of English and Swahili.
● Excellent interpersonal and communication skills.
● Sound Administrative skills and the ability to multi-task.
● Experience in the use of MS Word, Email Outlook, Excel, Powerpoint.
● Highly developed planning and organizational skills and the ability to meet deadlines.
● Posses the ability to work well under pressure.
● Self-motivated, intelligent, creative, very capable and well qualified reliable team player.
● Ability to work in a multi-cultural setting.
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