Office Administrator

Job Description (Responsibilities)

* Regulatory Compliance:

Track and renew all company and project-specific licenses 

* Document Control:

Maintain a centralized physical and digital filing system for all contracts, site reports, and tender documents.

* Financial Administration:

Manage office petty cash, utility payments, and coordinate with the accountant for payroll and supplier invoices.

* HR Support:

Maintain personnel files for technical staff and site managers, ensuring all contact information and contracts are up to date.

* Front Office Management:

Serve as the first point of professional contact for visiting institutional clients, suppliers, and partners.

Requirements (Skills & Qualifications)

* Experience:

3+ years in Office Administration or Business Operations, preferably within the Construction, Engineering, or Legal sectors.

* Compliance Knowledge:

Familiarity with Kenyan construction industry requirements is a significant advantage.

* Financial Literacy:

Strong ability to manage budgets, reconcile petty cash, and understand basic invoicing/LPOs.

* Organization:

A "perfectionist" approach to filing; you must be someone who can find any document within 60 seconds.

* Tech-Savvy:

High proficiency in Microsoft Excel/Google Sheets for tracking expenses and project timelines.

* Character:

Extremely reliable and punctual. Since you are the "anchor" remaining in the office, you must be the most dependable person on the team.