Personal Assisant

Job Description: Responsibilities

* Stakeholder Communication:

Act as the first point of contact for project stakeholders and institutions, managing all correspondence professionally on behalf of the Director.

* Project Oversight:

Monitor project WhatsApp groups and communication channels to extract "ground status" updates from technical teams.

* Professional Reporting:

Translate raw technical data from site managers into concise, professional progress reports for clients and management.

* Deadline Management:

Maintain a centralized master calendar to track contract milestones, submission dates, and site visit schedules.

* Operational Filtering:

Screen and prioritize incoming calls and messages, escalating only critical issues to the Director to ensure focused workflow.

* Administrative Support:

Manage documentation for various contracts, ensuring all project-related files and correspondence are organized and easily accessible.

Job Requirements

* Experience:

Minimum 3–5 years in an Executive Assistant or Project Coordination role (Experience in Construction, Engineering, or Real Estate is a major plus).

* Communication:

Exceptional written and verbal English/Swahili skills, with the ability to maintain a professional "management voice" in high-pressure group chats.

* Tech-Savvy:

Proficiency in WhatsApp Business, Google Workspace (Docs/Sheets), and project management tools.

* Personality:

Highly organized, assertive, and capable of working independently without constant supervision.

* Education:

Diploma in Business Administration, Project Management, Law or a related field.

* Confidentiality:

Must demonstrate a high level of discretion regarding contract details and management affairs.